Finance Assistant at Save the Children Nigeria

Save the Children is the leading independent organization for children in need, with programs in over 120 countries. We save children’s lives. We fight for their rights. We help them fulfil their potential. Save the Children is working in Nigeria because one in five children in Nigeria dies before their fifth birthday. About 40% of children miss out on school and have to work to survive while nearly 2 million children have lost one or both parents to an AIDS-related disease.

We are recruiting to fill the position below:

Job Title: Finance Assistant

Job Identification: 3332
Location: Ogoja, Cross River
Job Schedule: Full time
Job Category: Finance
Team/Programme: BPRM
Grade: 5
Post Type: National
Reports to: Finance Officer
Staff directly reporting to this post: None

Child Safeguarding

• Level 3 - The responsibilities of the post will require the post holder to support in the supervision for safeguarding budgets to address gaps in compliance standard and ensuring that workers to be paid does not engage children/minors as laborers in any form.

Role Purpose

• As part of the Finance team, the Finance Assistant will be responsible for supporting effective financial management and administration processes for the Ogoja FO program.
• He/she will support Nigeria Finance team in areas of; Invoice uploading, electronic archiving of financial documents, Single accounts reconciliations, and other Finance Administrative duties as per SCI guidelines.
• He/she will effectively interact with a diverse group of stakeholders, manage expectations and duties according to the agreed timelines. He/she will be required to back stop for field offices whenever the need arises
• In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal job descriptions and be able to vary working hours accordingly.

Working Contacts:

• Internal: All budget-holders, field offices and other staff members
• External: Auditors, Bank, Government bodies, regulatory agencies.

Key Areas of Accountability
Financial Support Roles:

• Upload vendors/supplier invoice on Prosave
• Raise cheques approved by relevant budget holders and reviewed by finance officer and taking them to signatories for signing. 
• Perform bank related activities; picking up monthly bank statements and other Correspondence (PAYE/WHT receipt inclusive)
• Support in the payments of participants and other beneficiaries payments at trainings and meetings 
• Maintain and update of GLACOS on daily basis
• Assist in the remittance of statutory payments (WHT) on/before the due date
• Requesting and Collection of Finance unit office stationary and consumables from the Admin office for day to day business activities.
• Support in the verification of all assets 
• Reconciling and matching of transactions on the system on weekly basis (single accounts reconciliation)

Archiving of Document Role:

• Ensure all payment and journal vouchers are electronically archived on monthly basis
• Review monthly TL to ensure all vouchers for transaction posted to system are completely filed
• Properly label all files and arrange vouchers in their appropriate folders on the shelf for easy retrieval.
• Support during audits to retrieve selected samples a week before the commencement of any audit exercise
• Return all vouchers to their appropriate box files after the conclusion of any audit exercise
• Assist during audit to retrieve all relevant documents for audit exercise
• Produce soft/scanned copies of documents for retention purposes.
• Keep a standard record of document retrieval and return log 
• Verify all transactions and ensure that the relevant supporting documents have been filed
• Maintain a filing system for all transactions
• Support in maintaining soft copy archiving system
• Any other duties as assigned by the supervisor or line manager

Working Contacts

• Internal: All budget-holders, field offices and other staff members
• External:Auditors, Bank, Government bodies, regulatory agencies

Skills & Experience
Essential:

• An HND / B.Sc in Accounting.
• 2 years to work under pressure and sometimes shift between work time
• Ability experience in INGO or/and 1 year audit or accountancy work experience
• Attention to Detail
• Good knowledge of Microsoft Excel
• Ability to work within a multicultural and multi-religious settings

Skills and Behaviours (our Values in Practice)
Accountability:

• accuracy and timeliness in all areas of responsibility
• high level of accuracy in work, and ability to analyse complex sets of relationships and situations
• holds self and others accountable

Ambition:

• sets ambitious and challenging goals for himself and the team, takes responsibility for his own personal development and encourages team members to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future-orientated, thinks pro-actively

Collaboration:

• working effectively with stakeholders to achieve common goals
• excellent communication and interpersonal skills
• builds and maintains effective relationships, with their team, colleagues, members and external partners
• approachable, good listener, easy to talk to

Creativity:

• designing more effective admin systems
• willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency, demonstrates highest levels of integrity.

Application Closing Date
22nd September, 2023.