Purchasing Officer at Medecins Sans Frontieres - West and Central Africa

Médecins Sans Frontières is a private, non-profit international humanitarian organization dedicated to providing medical assistance to populations in crisis, without discrimination and regardless of race, religion, gender, creed or political affiliation.

We are recruiting to fill the position below:

Job Title: Purchasing Officer

Location: Cross River

Job Description
Accountabilities / Responsibilities (non-exhaustive list):

• Assist to carry out local purchases in Calabar for the running of Office, Guesthouse and MSF-WaCA supported health facilities (Ndebijji, Akor, CTC, emergency needs, etc…)
• With the support of the Supply chain supervisor, line up procurement and transport according to the operational needs.
• With the support of the supply chain supervisor, collect quotations for recurrent purchases (fuel, stationery, hygiene products, etc.) in order to sign framework agreement with selected suppliers.
• Update supply tools (monitoring, following back order, pricelist, supplier list…) and closing of completed purchasing activities.
• Assist to maintain existig achive filing system for all supply related documents; carry out weekly filling for closed Internal request, LPO, SO and receipts for future reference.
• Inform requesters and line manager on the status of the demands (pending, backorder, etc) on the market variabilities (prices, scarsity, etc)
• Report monthly purchasing activities (total number of IR, LPO, SO, and FO treated) and share with line manager.
• As a member of the project logistics team, update the supply chain supervisor of any difficulty in carrying out assigned tasks..
• Carry out any other logistics tasks as instructed by the supervisor: support Logbase/ facilities Officer also fill in gap during leave
• Follow-up all job requests in Office/Guesthouse/Pharmacy, make a weekly round in all facilities and report of any breakdown (elec, water leakage, etc…)
• Make a weekly round and update for closer maintenance and servicing on different equipment ( AC, computers, dispenser, generator, etc… and update on the whiteboard in Logistics office.
• Assist to establish a supplier list for the Project and perform due-deligence for suppliers.

Required Skills and Conditions

• Education: Secondary education required. Commerce related studies desirable.
• Experience: At least 2 years previous experience in supply chain related position. Experience with MSF or other NGO’s desirable.
• Languages: English required additional local languages desirable.
• Computer Literacy: computer literacy (word, excel) desirable.
• Competencies and Qualities: Flexibility, Teamwork and Cooperation, Result, service and quality Orientation, stress Management and Commitment to MSF Principles.

Application Closing Date
15th November, 2023.