Front Desk / Assistant Administrative Officer at International Masters Security Systems (IMSS) Limited

International Masters Security Systems Limited (IMSS) is a security company involved in providing security operatives for organisations and private individuals. We are also into escort services, bodyguarding, etc. We provide the best security solutions with over 30 years experience in the industry and within the Nigeria Security Industry.

We are recruiting to fill the position below:

Job Title: Front Desk / Assistant Administrative Officer

Location: Lagos
Employment Type: Full-time

Job Description

• You must be a professional who will manage the front desk of our organization.
• You are the first point of contact for our guests after their clearance at the security post.
• In addition, you will also perform various administrative and clerical tasks.
• You will also provide support to our managers and employees, assisting in daily office needs and managing the company’s general administrative activities.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Develop and maintain a filing system
• Write and distribute email, correspondence memos, letters and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Update and maintain office policies and procedures
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Perform other clerical receptionist duties such as filing, photocopying, and transcribing.

Requirements and Skills

• A minimum of OND; additional certification in Office Management / Human Resource / Customer Care is a plus
• At least 3 years relevant work experience.
• Proven work experience as a Receptionist, Front Office Representative or similar role
• Knowledge of office management systems and procedures
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment
• Professional attitude and appearance
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude.

Application Closing Date
15th December, 2023.