Supply Officer at Action Against Hunger | ACF-International

Action Against Hunger is the world’s hunger specialist and leader in a global movement that aims to end life-threatening hunger for good within our lifetimes. For 40 years, the humanitarian and development organization has been on the front lines, treating and preventing hunger across nearly 50 countries. It served more than 21 million people in 2018 alone.

We are recruiting to fill the position below:

Job Title: Supply Officer

Location: Maiduguri, Borno
Employment Type: Full-time
Department: Logistics
Reporting to: Supply Specialist
Proposed start date: December 2023

Key responsibilities:

• Provide support in market analysis;
• Receive and process Procurement Lines (PL) on reception frequencies;
• Ensure best available prices & quality, collect quotations, suppliers references;
• Review and confirm all procurement request before processing;
• Ensure that PL includes all required specifications and supporting documents;
• Monitor deliveries to the department/bases/programs;
• Facilitate programme department in making procurement request;
• Prepare request for quote, prepare assessment table and get approval according to ACF standard procedures;
• Prepare purchase contract or Supplier Purchase Order (SPO) and coordinate supplier during the delivery of the goods and services;
• Update the price catalogue with new purchase prices and/or suppliers or at least every two months;
• Prepare Procurement Dossiers for framework agreements and contract and update relevant monitoring tools (Procurement Follow Up and Contract Follow Up);
• Liaise with contractor to ensure compliance with the contract, including initial meeting;
• Collect and prepare any supporting documents related to contract implementation or modification;
• Communicate to line manager any deviation from the initial contract;
• Ensure that all documentation required as per contract is provided by both parties;
• Collect and review all delivery documentation;
• Prepare payment transaction according to delivery and contract payment terms;
• Ensure quality & quantity control of deliveries;
• Ensure all documentation is existing, updated, are properly filed and filled in folders before archiving;
• Track and follow up with all transmitted PLs sent to coordination office;
• Update Contract Follow Up (CFU) and submit for monthly report to line manage;
• Update and provide the supplier list on regular basis to line manager;
• Update and provide the list of prices update on regular basis to line manager.

Position Requirements:

• Minimum Bachelor's Degree  or equivalent;
• Minimum of 2 years’ experience in procurement and/or logistics position;
• Some experience in supervising staff;
• Strong computer skills in MS Office, especially MS Excel;
• Rigorous, with strong organization skills and attention to detail;
• Strong communication skills;
• Strong negotiation skills;
• Strong Integrity;
• Professional level of English;
• Ability to work in complex environment and can bear the work load;
• Previous experience working for NGOs an asset, particularly International and/or Nutrition-health, WASH and FSL related NGOs;
• Fluency in one or more national/regional languages an asset.

Application Closing Date
30th November, 2023.