Finance Associate at MEBS Global Nigeria

MEBS Global provides a variety of in-country support and local assistance as well as cargo transportation and logistics management services with primary focus in emerging markets and conflict, post conflict environments in the Middle East, Asia, and Africa. MEBS Global maintains 12 offices in 11 countries including 2 offices in Nigeria.

MEBS Global has been awarded the Fourth Party Logistics (4PL) service provider contract for the Malaria Component of the Global Fund Grant Cycle 7 (GC7) on behalf of the Government of Nigeria (GoN), building on previous efforts to enhance its visibility and involvement in warehousing and distribution operations. MEBS is expected to manage the warehousing and distribution of malaria commodities in the 13 Global Fund supported states.

We are recruiting to fill the position below:

Job Title: Finance Associate

Location: Abuja (FCT)
Employment Type: Contract

Roles and Responsibilities

• Under the direct supervision of the Finance Manager, the Finance Associate ensures effective execution of financial services, processes and transparent utilization of financial resources.
• The Finance Associate promotes a client-oriented approach consistent with Global Fund rules and regulations.
• S/He is responsible for assisting the Finance Manager in financial upkeep and maintenance of other relevant records / registers, Petty Cash Book, ledgers, process the expense claims/bills/accounting vouchers, and other Accounting works.

Specific Responsibilities:

• Adhere to Global Fund standard in providing accurate and timely invoicing.
• Make prompt payment of verified approved invoices.
• Responsible for regular timely bank reconciliation.
• Provide efficient cost tracking solutions such as budget variance analysis, reforecasting and prompt engagement with management team where cost is likely to exceed budget.
• Generate error free reports in daily posting of transactions, preparation of bi-weekly reports, preparation of monthly financial reports (Income statement, Cash flow, etc.) and cost and revenue matching.
• Proactively support Audit to ensure timeline of audit is met by attending to audit requests and providing documents for Audit.
• Ensure 100% compliance to statutory remittances through prompt PAYE, Pension, NHF, ECS, payment and prompt payment of WHT and VAT (where applicable).
• Ensure efficient and easy to access file management system is in place by proper documentation of soft and hard copies, appropriate tagging of files and folders and easy retrieval of documents.
• Demonstrate good experience in contract management via Vendor KPI management and Vendor review.
• Demonstrate efficient business partnering skills by providing timely data support to internal stakeholders.
• Other duties as assigned by the Finance Manager

Evaluation Method:

• Annual performance appraisals
• Quarterly documented feedback and mentoring discussions
• Quarterly score card of work plan tasks and achievements
• Other duties as assigned

Qualifications

• Bachelor's Degree in Accounting, Economics, Business Management or a relevant and related experience.
• A relevant Finance/Accounting certification is a plus.
• Minimum four (4) years relevant work experience is required.
• Experience working with donor funded programs is a plus.
• Proficiency in the use of Finance and accounting software/applications is required.
• Proficiency with QuickBooks accounting application an added advantage.
• Must be comfortable in a highly collaborative, consensus- oriented environment.
• Proven experience in both influencing and building meaningful and strong relationships with a wide range of employees and stakeholders. Strong time management, organizational and analytical skills, problem solving and communication skills, both verbal and written.
• Be highly flexible and adaptable, be comfortable with change and ambiguity.
• Excellent ability to function in a detail-oriented environment.
• Demonstrate ability to work comfortably with Microsoft Office software, specifically Word, Excel, and PowerPoint.
• Experience with ERP and understanding of finance/accounting software.
• Demonstrated ability to work effectively both independently and as a team member.
• Excellent organizational and communication skills.
• Strong written and verbal English language skills.
• Strong interpersonal skills.
• Any other duty as assigned by the Finance Manager

Evaluation Method:

• Annual performance appraisals
• Quarterly documented feedback and mentoring discussions
• Quarterly score card of work plan tasks and achievements

Interpersonal Competencies:

• Ability to work with other team members, flexibility, decisiveness and personal integrity.

Language:

• Fluency in English (speaking, reading, and writing).

Application Closing Date
10th February, 2024.

Method of Application
Interested and qualified candidate should forward their Cover Letter and CV as a single document to: [email protected] using the Job Title as the subject of the mail.