Assistant, Country Office Front Desk & Administration at International Medical Corps

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and Nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in under-served communities worldwide.

We are recruiting to fill the position below:

Job Title: Assistant, Country Office Front Desk & Administration

Location: Abuja
Employment Type: Full-time

Job Summary

• This position is responsible for providing front desk and general administrative support.
• To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.

Main Tasks and Responsibilities

• Answer the telephone and take messages for an office or a department, and also to receive and manage visitors to the office.
• Send and receive faxes and emails from/to field sites.
• Perform photocopy work when required.
• Posting and updating  of compliance posters in relevant locations
• Providing support in organizing seminars, workshops, and other office events.
• Maintain archiving system of physical and electronic office administrative files.
• Assist in maintaining the needed signatures and follow-ups of the contractual agreements for both employees and consultants
• Support the HR unit regarding the signatures through the DocuSign system
• Assist staff with administrative and security related protocols
• Coordinating with logistics/fleet management for staff business trips.
• Ensuring specific offices are services with necessary supplies
• Oversight for office/guesthouse cleaning staff
• Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Minimum Requirements

• Typically, a Diploma in related area. Equivalent combination of relevant education and experience may be substituted as appropriate.
• Typically, one year or more of office and/or administrative workplace experience such as Front Desk & Admin support  
• Previous experience with International Medical Corps is a plus
• Emotional maturity and agility in working in a fast-paced environment
• Excellent Interpersonal and communication skills
• Patience, perseverance, proactive, self-motivated and ability to work in stressful environment
• Ability to take initiative, and willingness to take on new responsibilities
• High degree of professionalism and strong work ethic
• Ability to prioritize work and multi-task in a fast- paced environment with shifting priorities
• Capacity to work both independently and as a member of a team.
• Ability to meet schedules and deadlines of the work area.
• Fluency in written and spoken language as required
• Computer literacy with demonstrated experience in utilization of databases and Microsoft Office.

Application Closing Date
Not Specified.