Koolboks makes refrigeration accessible and affordable to all. Our solar-powered freezers, equipped with Pay-As-You-Go technology and offered through an innovative Cooling-as-a-Service model, enable eco-friendly and accessible refrigeration to everyone who needs it. Life is kool!
We are recruiting to fill the position below:
Job Title: Executive Assistant / Project Coordinator
Location: Lagos
Employment Type: Full-time
Role Summary
- As an Executive Assistant / Project Coordinator, you will play a pivotal role in supporting the Product Manager in managing their day-to-day activities and overseeing various product management projects.
- Your responsibilities will include coordinating schedules, acting as a liaison between internal and external stakeholders, managing documentation, facilitating meetings, assisting in project management tasks, conducting research, and contributing to budget planning and monitoring.
Responsibilities
- Coordinate and manage the Product Manager's calendar, including scheduling meetings, appointments, and travel arrangements. Proactively identify and resolve scheduling conflicts to optimize the Product Manager's time.
- Act as a primary point of contact for internal and external stakeholders, screening and directing inquiries as appropriate.
- Draft and prepare correspondence, memos, presentations, and reports on behalf of the Product Manager.
- Organize and facilitate meetings, including agenda preparation, meeting room reservations, and logistics. Attend meetings, take detailed notes, and distribute minutes or action items to relevant parties.
- Follow up on action items to ensure timely completion.
- Manage and organize documents, files, and records related to product management activities. Maintain a systematic and easily accessible filing system. Retrieve and disseminate information as needed.
- Assist the Product Manager in project management activities, including tracking project timelines, milestones, and deliverables.
- Collaborate with cross-functional teams to gather and compile project updates and reports.
- Conduct research and gather data on industry trends, competitor analysis, and customer insights.
- Summarize findings and present relevant information to the Product Manager for strategic decision-making.
- Assist in budget planning and monitoring, including tracking expenses, processing invoices, and preparing financial reports. Ensure adherence to budgetary guidelines.
- Identify opportunities to streamline administrative processes, improve efficiency, and enhance productivity. Recommend and implement solutions to optimize workflow and enhance team effectiveness.
Qualifications
- Bachelor's Degree in Business Administration, Project Management, or related field.
- Proven experience as an executive assistant, project coordinator, or similar role.
- Excellent organizational and time management skills.
- Strong communication and interpersonal abilities.
- Proficiency in MS Office suite and project management software.
- Attention to detail and ability to multitask effectively.
- Analytical mindset with the ability to gather and synthesize information.
- Proactive problem-solving skills and ability to work independently.
- Flexibility to adapt to changing priorities and deadlines.
- Familiarity with budget planning and financial reporting processes is a plus.
Application Closing Date
Not Specified.
How to Apply
Interested and qualified candidates should send their CV and cover letter to: [email protected] using the Job Title as the subject of the mail.
https://www.hotnigerianjobs.com/hotjobs/607603/executive-assistant-project-coordinator-at-koolbok.html