Eta-Zuma Group is a company of 8 separate companies with exploration licenses covering diverse solid minerals like iron ore, gold, tantalite, coal, limestone/marble, etc. In April 2009, these eight companies were acquired by Energy and Metal Industries Limited to form the Eta-Zuma Group Limited. ETA-ZUMA Group is an indigenous conglomerate with interests in diverse strategic sectors of the economy.
We are recruiting to fill the position below:
Job Title: Document Control Officer
Location: Abuja (FCT)
Employment Type: Full-time
Job Responsibilities
- Receive all hard copy documents (Internal and External) for filing and archiving.
- Digitize all documents upon receipt
- Rename and file soft copies accordingly for easy retrieval and access
- File and maintain all documents in their respective electronic files & folders.
- Liaise daily/weekly with responsible officers in all client companies to ensure their document/information needs are met in good time
- Ensure manual filing of hard copy documents accurately.
- Retrieve and register documents (files/folder) in the movement register and issue same to the requesting officer(s) for signoff when giving support to other department/unit.
- Maintain SharePoint document record daily.
- Supervise the usage of registers and ensure all registers are used accordingly as specified by carrying out routine inspection on all registers assigned to departments/units.
- Receive and keep an up to date record of all used registers both manually and electronically.
- Ensure all old registers and exited staff jotters returned are captured accordingly in their respective registers and maintain a softcopy tracking record on Excel template.
- Retrieve and register documents (files/folder) in the movement register and issue same to the requesting officer for signoff.
- Prepare (sewing, pagination, bonding etc.) all registers before they are taken for approval by Management
- Conduct register management duties by ensuring all registers/journals are in good shape by carrying out reinforced binding when necessary.
- Ensure exhausted registers are retrieved and updated in the relevant template manually and electronically
Requirements
- HND / BSc in associated field
- Minimum of 2 years’ experience in document control, record management and associated roles.
Application Closing Date
1st April, 2024.
https://www.hotnigerianjobs.com/hotjobs/607610/document-control-officer-at-eta-zuma-group-wa-limi.html