Hamilton International Academy a private provider of early childhood education in the Gwarinpa metro area of Abuja is hiring for the new school year and invites applications for the position of:
Job Title: Pre-School Executive Assistant/Administrator
Location: Abuja, Nigeria
Job Type: Full-time
School hours: 7:00a.m - 6:00p.m
Job Description
The role of the Executive Assistant/Administrator will be to provide support to the Centre Director and executive ownership team of the center. In furtherance of this, tasks under the Executive Assistant/Administrator responsibility will include but not limited to:
- Responds to phone calls in a pleasant, informed manner for the purpose of providing information and creating a good image of the school
- Manages telephone message system (office hours, inclement weather and other recorded messages)
- Greets all incoming students, families and guests respectfully and professionally developing a positive, welcoming and caring climate in the Front Office.
- Assists in all aspects of maintaining a professional front office, including but not limited to, fielding and directing incoming phone calls to the appropriate staff member in a timely, professional manner, copying, filing and faxing of sensitive information.
- Understands, accepts and abides by the School’s philosophy and mission statement in all his/her actions in our school.
- Able to develop and distribute Weekly parent email and bi-weekly newsletters.
- Consistently exhibits high standards of professional conduct.
- Effectively perform all other duties as assigned by the Executive Director and executive ownership team.
- Arrives punctually, be prepared for each school day and maintains regular attendance.
- Provides for children’s personal needs such as attending to those who are sick or hurt; administering medications as prescribed by a physician in accordance with training and authorization
- Requires basic clerical skills and knowledge of office practices and procedures that involve the operation of standard office equipment such as personal computer, copier, fax and associated equipment that can be learned on the job within several months.
- Assists students and others with routine problems and will refer non-routine items to the Executive Director.
- Works with courtesy, tact and diplomacy in dealing with others and the ability to work cooperatively as part of a team.
- Able to sit or stand for extended periods of time
- Responsible for maintaining an organized and stocked inventory of center supplies
- Lifts supplies and materials weighing up to 25 pounds.
- May be assigned to work in Guidance, Student Services, Curriculum or the general office.
- Types routine correspondence, memoranda, reports, records, bulletins, orders and other office documents from sources such as rough drafts, notes and oral instructions.
- Receives, counts, opens, unpacks, dates, stamps, records, sorts and distributes incoming mail, documents, books, materials and supplies following established procedures.
- Sorts and stamps out-going correspondence, addresses envelopes, packages and prepares printed matter and other material for mailing.
- Enters information or data to personal computer or computer terminal following established procedures.
- Able to read, comprehend and apply job-related written material and make decisions in accordance with applicable school system policies and procedures.
- Able to perform basic arithmetical calculations (addition, subtraction, multiplication and division of whole numbers, fractions and decimals).
- Able to compute percentages.
- Able to communicate effectively, orally and in writing.
- Able to establish and maintain satisfactory working relationships with other employees, children, and the general public.
- Ability to maintain calendars and schedule appointments
- Able to write legibly.
- Able to honor sensitive and confidential information.
Qualifications
Minimum Requirements:
- A minimum of HND degree or higher preferred
- Previous Experience working with children
- Must be able to pass a local criminal history check, a fingerprint background check
- Proficient with Microsoft Office and willing to learn new softwares constantly.
- Proven commitment to quality customer service
- Experience working in a professional office environment providing administrative and or executive support
- Understanding of basic accounting principles
Remuneration
This is a full time, year round salaried position Starting Monthly Salary:N40,000 - N45,000. Commensurate with experience. (Typical work week will consist of 45-50 hours).
Application Closing Date
20th July, 2015.
How to Apply
Interested and qualified candidates should:
Click here to apply online