Responsibilities
Contract Management Lifecycle:
- Manage all aspects of the contract lifecycle, from pre-award negotiations through contract execution, close-out, and post-project evaluation.
- Develop and implement effective contract management strategies to mitigate risks and ensure compliance with contractual terms and conditions.
Pre-Contract Management:
- Collaborate with internal teams to develop and finalize contract terms for new projects.
- Lead contract negotiations with clients, vendors, and subcontractors, securing favourable terms for the company while maintaining strong client relationships.
- Ensure contracts comply with company policies, industry standards, and all legal requirements.
- Develop and implement risk mitigation strategies for potential contractual issues.
Contract Execution & Administration:
- Manage the day-to-day execution of all assigned contracts, ensuring adherence to agreed-upon terms and conditions.
- Oversee the work of project administrators to effectively manage contract deliverables, timelines, documentation, and budgets.
- Provide guidance and support to cost control engineers in managing project costs and ensuring cost-efficiency.
- Identify and resolve any contract discrepancies or performance issues in a timely and professional manner.
- Manage change orders and variations to contracts, ensuring proper documentation and authorization.
Post-Contract Management:
- Oversee the contract close-out process, ensuring all deliverables are complete and final financial settlements are achieved.
- Maintain accurate and comprehensive contract documentation for future reference and audit purposes.
- Manage the claims process, evaluating contractor claims and negotiating settlements to minimize financial impact.
Project Oversight & Team Leadership:
- Provide leadership and direction to a team of project administrators and cost control engineers.
- Foster a collaborative and results-oriented work environment within the contract management team.
- Delegate tasks and responsibilities effectively, ensuring all team members understand their roles and contribute to project success.
- Monitor project progress and identify potential issues or delays, proactively implementing corrective actions.
- Conduct regular team meetings to discuss project updates, challenges, and solutions.
Communication & Collaboration:
- Maintain clear and consistent communication with internal stakeholders (project managers, engineers, finance) and external stakeholders (clients, contractors, subcontractors).
- Prepare comprehensive contract reports and status updates for the Chief Commercial Officer and Senior Management.
- Facilitate effective communication and collaboration between internal teams and external partners.
Cost Control & Risk Management:
- Work closely with cost control engineers to monitor project budgets, identify cost variances, develop and implement cost-saving measures.
- Proactively identify and mitigate potential contractual and project risks, developing effective risk management strategies.
- Ensure adherence to company policies and procedures related to contract management and risk mitigation.
Qualifications
- Bachelor’s degree in Engineering, Business Administration, Law (with a focus on contracts), or a related field.
- Minimum 3+ years of experience in a contract management role, ideally within the oil and gas services industry.
- In-depth understanding of contract management principles, negotiation techniques, and risk management practices.
- Good knowledge of oil and gas and engineering processes and a strong understanding of commercial and legal (especially contract) considerations.
- Proven track record of successfully managing complex contracts and ensuring project delivery within budget and on schedule.
- Excellent knowledge of various types of contracts in the Oil and Gas industry including Engineering, Procurement, and Construction (EPC) contracts, Vendor and Logistics Contracts and Joint Ventures and Partnerships Contracts.
- Proficiency in contract management software and familiar with relevant oil and gas industry standards.
- Working knowledge of communication, scheduling, & budgeting tools (e.g., MS Project, Spreadsheets, MS Office)
Must Have Skills:
- Must possess strong analytical and problem-solving skills with a focus on detail and accuracy to identify and resolve contractual issues.
- Strong leadership and interpersonal skills with the ability to motivate and guide a team
- Ability to communicate clearly and effectively at all levels.
- Ability to work independently and manage multiple priorities in a fast-paced environment.
- Ability to build rapport with project stakeholders (internal & client).
- Clear dedication to excellent project execution and exceeding client expectations.
- Demonstrated exceptional organizational and time management skills to manage multiple contracts, deadlines, and priorities effectively.