IGPES Group is the leading service provider in Oil & Gas, Petrochemicals and Power sectors in Nigeria. We provide comprehensive maintenance service portfolio across most industry sectors. Our services can be provided on a standalone basis as well as in a totally integrated fashion. On-site, we perform world-class maintenance services, helping to minimise risks and lower overall maintenance costs without compromising on safety by making use of multi-skilled craft personnel.
We are recruiting to fill the position below:
Job Title: Personal Assistant to MD
Location: Lagos State
Employment Type: Full-time
Responsibilities
- Providing comprehensive secretariat support and assistance to the Managing Director in the discharge of his duties.
- Prepare memos, letters and miscellaneous correspondence for MD’s approval and ensure daily dispatch of outgoing mails.
- Updating MD’s contact database and maintaining official diary
- Proactively prioritize, plan and schedule MD’s busy schedule, diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc.
- Conduct daily diary meetings with the MD to discuss upcoming engagements, invitations, and other requests.
- Maintaining regular updates of appointments and ensuring the preparation for meetings is smooth.
- Manage the calendar for the MD, receive/respond to sensitive correspondence, keep, maintain, update, and retrieve files.
- Filter general information, queries, phone calls and invitations to the MD.
- Carry out research on behalf of the MD when assigned.
- Ensure guests meeting with the MD are well taken care of.
- Provide a service that is in line with the MD’s work habits and preferences.
- Anticipate and identify potential problems in relation to issues arising, particularly when priorities can change at very short notice.
- Use own initiative to undertake action to minimize disruption to the scheduled workload.
- Maintaining office systems, including data management and filing.
- To carry out any other function that may be assigned by the MD.
- Management reserves the right to add or remove you from your responsibilities and can transfer you to another department where it feels you could perform better.
Requirements
- Bachelor’s degree in Business Administration, Secretarial Administration, Public Administration, or related fields.
- At least 5 years’ working experience in a similar position.
- Demonstrable experience in an administrative / executive assistant /PA role in a highly pressurized environment requiring tact, judgment, and discretion in handling internal and external contacts (essential).
- Experience of diary management / researching and booking of travel and accommodation (essential).
- Experience of successfully working with senior management.
Application Closing Date
19th April, 2024.
How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the job title as the subject of the mail.
https://www.hotnigerianjobs.com/hotjobs/612463/personal-assistant-to-the-md-at-igpes-group.html