Technical Secretary at a Leading Geotechnical Engineering Services Provider - Clement Ashley Consulting (Recruiting)

Clement Ashley Consulting (Recruiting) - Our client is a leader in providing professional Geotechnical Engineering services in Port Harcourt, Rivers state. They serve large multinational corporations in the oil and gas and allied industries.

They are recruiting to fill the position below:

Job Title: Technical Secretary

Location: Port Harcourt, Rivers
Employment Type: Full-time
Industry: Geotechnical engineering services in oil and gas
Expected Start Date: 08th July, 2024

Highlights

• Gain Clientele
• Meet target
• Prepare EOI's, contract documents, bid documents, plans and manuals.

Job Summary

• A secretary who would be responsible for preparing letters and reports, replying to emails, doing general office tasks, working with insurance companies, liaising with third parties such as government institutions and private companies.
• He/she must also be able to prepare contract documents, bid documents, plans and manuals.
• Telemarketing of the company’s services would also be required.
• The Ideal candidate for this role must be well organized and detail oriented.

Key Responsibilities

• Answer phones professionally, screen calls, and direct them to appropriate personnel.
• Manage and prioritize incoming mail and distribute it accordingly.
• Maintain filing systems (both physical and digital) for project documents, contracts, and correspondence.
• Order office supplies and ensure smooth operation of office equipment.
• Schedule appointments and meetings for the team, ensuring timely communication.
• Assist with creating and maintaining project binders and reports.
• Prepare and manage travel arrangements for site visits and meetings.
• Compile and distribute agendas and minutes for project meetings.
• Assist with tender preparation and bid submissions (may involve gathering documents and quotations).
• Liaise with potential customers, subcontractors and vendors, handling communication and inquiries.
• Provide basic bookkeeping support, such as data entry or expense reports (depending on company structure).
• Draft and proofread professional correspondence, emails, and reports.
• Utilize construction-specific software programs if required.

Requirements

• Degree in Business Administration or relevant field.
• 2 - 4 years relevant work experience.
• Proven experience working in a fast-paced office environment.
• Excellent communication, interpersonal, and organizational skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to prioritize tasks, manage time effectively, and meet deadlines.
• Working knowledge of the building and construction industry (a plus).
• Strong attention to detail and accuracy.
• A positive and professional attitude with the ability to work independently and as part of a team.

Salary
N200,000 Monthly.

Application Closing Date
21st June, 2024.