Executive Assistant at a Group of Companies - Fadac Resources and Services Limited

Fadac Resources and Services Limited - Our client is a Group of Companies, a trading and manufacturing group with diverse investments in consumer goods, electronics, automobile accessories, paper, and many more high-impact products.

Due to expansion, they are currently recruiting to fill the position below:

Job Title: Executive Assistant

Location: Ikeja, Lagos
Employment Type: Full-time

Job Description

• The Executive Assistant to the Group CFO will provide high-level administrative support to the Group CFO, ensuring efficient operation of the office.
• This role involves handling sensitive information, managing schedules, coordinating meetings, preparing reports, and serving as a liaison between the Group CFO and internal/external stakeholders.

Job Responsibilities 

• Manage the Group CFO’s calendar, schedule meetings, and coordinate appointments.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle confidential information with discretion and professionalism.
• Screen and direct phone calls and distribute correspondence.
• Organize and coordinate executive meetings, including board meetings, and ensure all logistics are managed.
• Prepare agendas, take minutes, and follow up on action items.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Assist in the preparation of financial reports, budgets, and presentations.
• Conduct research and compile data for various financial projects and reports.
• Support the Group CFO in monitoring financial performance and identifying areas for improvement.
• Serve as a primary point of contact between the Group CFO and internal/external stakeholders.
• Draft and manage communication on behalf of the Group CFO.
• Facilitate communication and collaboration between departments.
• Assist the Group CFO with special projects, ensuring deadlines are met.
• Coordinate and track the progress of initiatives and projects.
• Manage and prioritize multiple tasks and projects effectively.
• Maintain office supplies and ensure the Group CFO’s office is organized and functional.
• Handle expense reports, reimbursements, and other administrative tasks.
• Ensure compliance with company policies and procedures

Job Requirements

• Education: Bachelor’s Degree in Business Administration, Finance, or a related field preferred.
• Experience: Minimum of 5 years of experience as an executive assistant or in a similar role, preferably supporting senior executives.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive information with the highest degree of integrity and confidentiality.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and as part of a team.
• Familiarity with financial terminology and reporting is a plus.
• High level of professionalism and discretion.
• Strong interpersonal skills and ability to build relationships.
• Proactive and able to anticipate needs.
• Flexibility and adaptability in a fast-paced environment.
• Strong ethical standards and integrity.

Application Closing Date
15th July, 2024.