Executive Assistant at Smile 360 Dental Specialists

Smile 360 Dental Specialists is the leading dental clinic in Nigeria based on our customer’s satisfaction and awards won. Amongst many others, we are the “Winner of the Best Dental Service Provider of the year 2015, 2016, 2017, 2018, 2019 and 2021 consecutively, by the Nigerian Healthcare Excellence Award”. We are also the first and only clinic with Orthodontics, Dento-facial Orthopaedics, and pediatric dentistry. Our other services include Oral & Maxillofacial Surgery, Implant Dentistry Endodontic, Family dentistry, and Periodontics.

Our practice is extremely customer-friendly, ensuring that every visit is stress-free, memorable, fun, and worthwhile. We are passionate about oral health, giving superior customer interaction, and first-class standard services that you would expect in London or Dubai. With proficient and tested professionals committed to making every visit to our world-class luxurious facility seamless and enjoyable at every level.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Lagos
Employment Type: Full time

Job Summary

• We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive administrative support to our CEO.
• The ideal candidate will be a proactive, organized, and detail-oriented professional who can anticipate the needs of the CEO and ensure smooth operations of the executive office.

Responsibilities

• Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
• Act as a liaison between the CEO and internal/external stakeholders, representing the executive office professionally.
• Prepare and coordinate materials for meetings, presentations, and conferences, ensuring accuracy and timeliness.
• Screen and manage communications, including emails, phone calls, and requests for the CEO's time and attention
• Collaborate with other executive assistants and team members to ensure seamless coordination and communication across departments.
• Conduct research, compile data, and prepare reports or briefs for the CEO's review.
• Coordinate special projects and initiatives on behalf of the CEO, working closely with other team members and departments.
• Maintain confidentiality and handle sensitive information with discretion and integrity.
• Anticipate the needs of the CEO and proactively address them to ensure smooth operations of the executive office.
• Assist with special projects, initiatives, and events as assigned by the CEO.
• Provide general administrative support, including document management, filing, and office organization

Qualifications

• Bachelor’s Degree in Business Administration, Communications, or related field; Master's degree is an advantage.

Experience:

• 5+ years of experience as an executive assistant supporting C-level executives.

Skills:

• Proficient in Microsoft Office suite and productivity tools, calendar management software, email systems, and other technology platforms
• Excellent organizational skills with the ability to multitask and prioritize effectively.
• Strong communication skills, both written and verbal.
• Detail-oriented with a high level of accuracy and professionalism.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to adjust to changing priorities and unexpected situations.
• Ability to remain calm under pressure and maintain a positive attitude.
• Proactive problem-solver with a positive attitude and a commitment to excellence.

Application Closing Date
Not Specified.