African Development Bank (AfDB) established to strengthen dialogue between the Bank and the Government, is recruiting to fill the vacant position of:
Job Title: Senior Administrative Assistant, CHRM.2
Reference: ADB /15/088
Location: Nigeria
Grade: GS - 8
Position N°: NA
Objectives
- Under the immediate supervision of the HR Administration Section Head and the overall supervision of the Division Manager, CHRM.2, the incumbent is assigned a moderate range of technical and administrative assignments in the HR Administration Team.
- He/She is responsible for carrying out administrative tasks related to personnel administration.
Duties and Responsibilities
Provide administrative support to Personnel administration and HR processes by:
- Tracking staff movements within and outside the Bank
- Maintaining and Updating information on probation periods and fixed-term contracts of staff members
- Manage statistics on staff mobility/Staff transfers
- Provide administrative support to the Management of Technical Assistants /Project Staff/Secondees
- Promotions (Salary/Grade/Adjustments)
- Employment Terminations and all types of Departures from the services of the Bank
- Personal data changes & Administration of dependants
Provide support on Recruitment Logistics:
- Make travel arrangements with CGSP.3 by requesting air-tickets, payments of per diem, making hotel reservations and arranging protocol services with SEGL and assistance upon candidate arrival
- Liaise with Restaurants/Suppliers for the provision of Lunch Packs and make coffee breaks reservations
- Maintain database on assumption of duties of new staff - HQ/RRCs/FOs.
- Follow assumption of duty process for newly recruited staff members, including:
- Follow up on medical certificate after clearance by the Bank Medical Doctor;
- Make hotel reservations for new staff member and family;
- Prepare requests for reimbursement expenses encountered by candidates / new staff members;
- Maintain regular communication with the Recruitment Team prior to assumption of duty of new staff regarding various inquiries and assist with transition issues.
- Welcome new staff members upon arrival and provide assistance with transition in collaboration with the Orientation Team, CHRM.1
- Perform day-to-day office management functions;
- Provide administrative support to Team Members/HR Business Partners
- Provide administrative support for Short Term Staff services – Initial Contracts/Contract Renewals/Attestations
- Provide support to the recruitment of the Bank's YP Program
- Assumption of Duty (Bank Staff, Project Staff, Secondees and Technical Assistants)
- Draft a variety of HR reports in different HR business areas as may be required by the Division Manager/Director
- Provide assistance to other colleagues across the Department in the accomplishment of the Division/Department's tasks when required
Selection Criteria
Including desirable skills, knowledge and experience:
- A minimum of a Bachelor's degree in Business Management, Commerce, Administration or related discipline, preferably supplemented with courses in secretarial training/administration/office management.
- Preferably a minimum of six (6) years of progressively relevant and practical experience
- Good planning and monitoring skills will be highly desirable.
- Strong customer service skills, good organizational skills, ability to multitask, attention to details and ability to work with a diverse workforce.
- Excellent written and verbal communication skills in French and /or in English.
- Competence in the use of the Bank's standard software (SAP, Microsoft Word, Excel, Access and Power Point).
- Good typing skills are highly desirable with excellent levels of initiative, enthusiasm, team spirit and discretion/confidentiality and interpersonal skills.
Application Closing Date
5th August, 2015
How to Apply
Interested and qualified candidates should:
Click here to apply online