Human Resources (HR) Assistant / Intern at Ayara Ibile Limited

Ayara Ibile Limited is a registered start-up Dispatch Logistics and Real Estate Consultancy, Marketing and Management firm. Our focus is to expand our operation across and beyond the city of Lagos.

We are recruiting to fill the position below:

Job Title: Human Resources (HR) Assistant / Intern

Location: Yaba, Lagos
Employment Type: Internship

Job Description

• You provide valuable support in carrying out the day-to-day HR activities of the companyby maintaining the accuracy of employee files, organize and screen CVs and resumes, manage job ads, and assist in the implementation of company policies.
• With this role, you gain insightful and real-time operation management and coordination as HR career professional.

Responsibilities

• Working directly with Legal/HR Manager and Admin Cordinator to ensure optimal work operations
• Updating our internal databases with new employee information like contact details and employment forms
• Gathering payroll data like working hours, leaves and bank accounts
• Screening resumes and application forms
• Schedules interviews and confirms applicant availability
• Prepare HR-related reports as needed
• Monitor and ensure working staff compliance
• Review and distribute company policies in digital formats or hard copies
• Writes employee communications and correspondence about updates in HR policie
• Assists in checking overall compliance with labor codes and applicable local and state laws
• Performs ad hoc tasks as required:
• Assist in posting job advertisements on job boards, careers pages, and social media.
• Screen resumes and applications, and schedule interviews with candidates.
• Coordinate and communicate with candidates throughout the recruitment process.
• Support the HR team in organizing and conducting interviews.
• Help prepare onboarding materials and new hire documentation.
• Assist in organizing and conducting new hire orientation sessions.
• Ensure that new hires are properly integrated into the company culture and processes.
• Coordinate with other departments to set up workstations and equipment for new hires.
• Assist in identifying training needs and organizing training sessions and workshops.
• Support the administration of training programs, including scheduling and tracking attendance.
• Help maintain training records and prepare reports on training activities.
• Assist in developing training materials and resources.
• Support day-to-day HR operations and administrative tasks.
• Maintain accurate and up-to-date employee records and HR databases.
• Assist in the preparation of HR documents, such as employment contracts and employee handbooks.
• Help with organizing HR events and activities, such as team-building exercises and company outings.
• Other responsibilities may be assigned by the supervisor.

Requirements

• HND or equivalent; additional education or training in Human Resources is a plus.

Skills and Competencies:

• Strong interest in a career in Human Resources.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to handle sensitive information with confidentiality and discretion.
• Detail-oriented and able to work independently as well as part of a team.

What We Offer

• Basic Salary plus Bonuses on performances
• Opportunity to work in a flexible and innovative shared staffing environment.
• Professional development and career growth opportunities.
• Collaborative and supportive work culture.
• Remote work options and flexible working hours.

Application Closing Date
12th August, 2024.