Konga.com is Nigeria's largest online marketplace. We launched in July 2012 and our mission is to become the engine of ecommerce and trade in Africa.
We serve an ever expanding customer base, offering products that span various categories including Phones, Computers, Clothing, Shoes, Home Appliances, Books, Healthcare, Baby Products, personal care and much more.
We are recruiting to fill the position below:
Job Title: Executive Assistant
Job Ref: 150730-3
Location: Lagos
Business Unit: Konga
Reporting Line: Chief Operation Officer
Job Description
- The Executive Assistant to the Chief Operating Officer (COO) is a high-level administrative position that works closely with the COO to help execute wide variety of specialized activities.
- The Executive Assistant to the COO helps guide the top level of the organization, works on key strategic initiatives, and participates in strategic development.
- The position helps lead operational projects, and supports the COO's work with the Senior Management Team and the Administrative Managers.
- An important responsibility is to ensure that operational information is communicated in a timely, accurate and appropriate manner.
- The Executive Assistant manages the COO's daily time, correspondence, and travel to ensure that the COO is focused on tasks that service key operational priorities for the organization.
Duties & Responsibilities
- Manage COO's scheduling, communication and travel coordination
- Draft original and routine correspondence for COO's signature
- Manage deliverables to the COO and provide any necessary reporting
- Create and edit presentations, documents and reports for the COO as required
- Lead or participate on project teams related to a range of operational matters
- Plan, prepare materials for, and help lead bi-weekly Administrative Management Team meetings
- Manage Administrative Management Team calendar, plans, and action items
- Provide assistance to the COO for meeting preparation and events
- Support the COO's participation in staff meetings, departmental meetings, Senior Management Team meetings, and Board of Directors meetings; take notes and follow up action items related to such meetings
- Assist in the administration of the Legal Department, including scheduling meetings, arranging travel, copying, and filing legal documents
- Develop and maintain appropriate document filing systems, and ensure compliance with records retention procedures
- Develop relationships with key operational contacts, both internal and external
- Ensure confidentiality at all times (this position will have access to highly confidential information)
- Pitch in with office management responsibilities as a true team member
- Acts as Content Manager in updating the Intranet website for the Executive Office, Board of Directors, and the Senior Management Team.
- Supports and operates within e-commerce strategy maximizing the use of technology whenever possible.
- Is familiar with technology applicable to this position and is proficient is using existing technology. Positively contributes to e-commerce activities by identifying processes or procedures that can be streamlined and/or automated.
- Makes revisions and updates to the credit union's Internet and Intranet sites, as agreed.
- Other duties as assigned by the COO
Skills & Competencies:
- 5+ years' experience, with at least 3 years executive experience
- Excellent written and oral communication skills, including the ability to draft correspondences and other communications quickly with minimum direction.
- Experience facilitating meetings
- Keen attention to detail with ability to track and manage multiple projects at one time
- Ability to act efficiently on last minute projects
- Proficiency with Microsoft Excel, Word and Power Point, Gantt Charts.
- Demonstrated ability to coordinate and facilitate the completion of large administrative projects in a timely manner, including meeting strict deadlines
- Ability to multitask while maintaining focus on deliverables
- Familiarity working with organizational budgets
- Proactive and service-oriented but easy going personality
- Self-starter with demonstrated ability to work both independently and within a team
- Ease in getting along with team members at all levels
- Consistency and a high degree of quality in work
- Excellent execution - a perfectionist
- Curiosity and a constant interest in learning
- Excellent judgment, discretion, and diplomacy
- A high level of energy and enthusiasm
Qualifications & Experience
- Bachelor's degree in any reputable University.
- Relevant work experience
Application Closing Date
6th August, 2015.
How to Apply
Interested and qualified candidates should:
Click here to apply online