African Development Bank (AfDB) established to strengthen dialogue between the Bank and the Government, is recruiting to fill the below position:
Job Title: Accounts Assistant
Reference: ADB/15/133
Location: Nigeria
Grade: GS7
Position N°: NA
Objectives
- The Association for the Development of Education in Africa (ADEA) is a forum for policy dialogue on education and it is hosted by the African Development Bank. Its vision is to create "high-quality African education and training geared towards the promotion of critical skills for accelerated and sustainable development in Africa”.
- Its mission therefore is to "serve as an open and flexible pan-African organization that informs and facilitates the transformation of education and training to drive Africa’s accelerated and sustainable development”.
- It acts as a catalyst in promoting innovative policies and practices through the pooling of ideas, experiences, learning and knowledge. Its overall goal is to contribute to the development of equitable and high-quality education through concerted efforts by African Governments and their partners.
- ADEA’s main organs are its Steering Committee, Executive Committee, the Secretariat and the Working Groups.
- The Secretariat is its administrative arm which implements ADEA’s work programs and budget on a day-to-day basis by organizing conferences, statutory meetings, Biennales/Triennials; managing communications and knowledge; and coordinating the work of the Working Groups.
- It also implements the decisions and resolutions of ADEA’s governance entities.
- The objective of this position is to process and reconcile accounting documents such as invoices, employee reimbursements, cash receipts, vendor statements, and journal vouchers; prepare and process documents to disburse funds, prepare reports; compile and review information for accuracy; and maintain records.
Duties and Responsibilities
- Assist the Finance and Budget Officer in preparing timely quarterly, mid-year and annual financial statements and reports for submission to the Steering Committee
- Ensure compliance with the internal financial and accounting policies and procedures of both the host institution and ADEA;
- Develop annual work program jointly with the Finance and Budget Officer in support of the implementation of the annual work program of the Secretariat and the Working Groups;
- Operate the financial accounting systems for cash management, accounts payable and accounts receivable book keeping entries;
- Review monthly utilization of budgetary resources for the implementation of the annual work programs and provide reports on monthly variance as compared to the approved budget;
- Work closely with the Secretariat and the Working Groups to prudently manage overheads while also exploring areas for savings;
- Document and maintain up-to-date and accurate data on all accounting transactions;
- Work collaboratively with the Internal Control Unit of the host institution to ensure the accuracy and integrity of the ADEA’s accounting and financial systems;
- Build the capacity of the Working Groups to understand and effectively use accounting policies, standards and guidelines;
- Process the monthly payments to consultants, short term staff and other service providers;
- Liaise with the office of the Financial Controller of the host institution for guidance in preparing appropriate documents and reports for the annual audit by the external auditors;
- Reconcile bank accounts, manage cash flow and prepare cash flow forecasts taking cognizance of ADEA’s sources of income and prevailing conditions;
- Prepare periodic reports on ADEA’s financial status.
Selection Criteria
Including desirable skills, knowledge and experience
- Must have a Bachelor's degree in Accounting plus a minimum of 4 years of relevant professional work experience in an international organization, NGO or development agency;
- Ability to analyze and prepare financial reports, statements and forecasts;
- Strong analytical ability, and capacity to multi-task and work under pressure in order to meet competing deadlines;
- Integrity, initiative, credibility, diligence and attention to detail in managing work, recording transactions and preparing reports and financial statements;
- Sensitive, tactful, flexible, trustworthy, and demonstrates respect for confidentiality;
- Strong interpersonal skills and ability to work across functional units within the host institution, and with internal clients and external stakeholders in a multi-cultural environment;
- Excellent skills in the use of standard MS office applications (Word, Excel, Access and PowerPoint); experience in the use of ERP/SAP is desirable;
- Excellent written and verbal communication in English or French and a working knowledge of the other.
Application Closing Date
28th September, 2015.
How to Apply
Interested and qualified candidates should:
Click here to apply online