The British Council is the world's leading cultural relations organization and creates opportunities for people in the UK and worldwide to understand each other, to work together and learn from one another. We see this as crucial to building secure, more prosperous and sustainable futures for us all. We build trust and understanding between different countries and cultures and develop strong international links that are of benefit to people in Britain and the rest of the world.
We are recruiting to fill the below position of:
Job Title: Programmes Team Project Officer
Region: SSA
Location: Abuja
Department: Programmes/Nigeria
Pay Band: 4
Reports to: Programmes Team Project Manager
Purpose of the Job
- To work with Project Managers in the Programmes team to manage project delivery across the Nigeria Programmes portfolio
Context and Environment
The British Council in Nigeria works in three strategic business areas; Arts, English, Education and Society.
This post will also support programmes team activity across the three business areas taking place in Abuja and the north of Nigeria. This includes (but is not limited to):
- The MacArthur funded Teacher Education Research project
- The Researcher Links programme
- The Customer Relationship Management (CRM) project
- Stakeholder Engagement Projects
- Education exhibitions
- Organising Events that take place in Abuja
- Supporting inward visitor programmes
Objectives
The British Council creates international opportunities for the people of the UK and other countries and builds trust between them worldwide. In all that we do the British Council acknowledges our duty of care to ensure a healthy and safe place to work for our staff, customers and visitors. We aim to achieve this through compliance with the safety laws in each of the countries in which we operate. We aim, where practicable, to follow UK standards, guidance and codes of good practice where these offer enhanced standards of health and safety.
The British Council recognises that we have a fundamental duty of care towards all children we engage with including a duty to protect them from abuse. We achieve this through compliance with UK child protection laws and relevant laws in each of the countries we operate as well as by adherence to the United Nations Convention on the Rights of the Child (UNCRC) 1989.
Accountabilities, Responsibilities and Main Duties
Project Management and Coordination:
- Support the delivery of project activity to agreed timelines, costs and performance indicators.
- Be responsible for maintaining project activity and Gantt charts
- Be responsible for project records management and archiving in line with corporate policy on data protection and information management
- Support Directors and Project Managers in organising and managing events.
- Organise meetings with internal and external contacts on behalf of Project Managers and Directors
- Support organisation and management of inward and outward visit schedules for internal colleagues including from the Region and UK including booking hotels and travel
- Support Project Managers and Directors maintain and update Project and Programme Plans and Briefs
- Responsible for updating contact records in CRM for contacts of the Programmes Management Group
Financial management:
- Responsible for creating and managing programme purchase orders and ensuring appropriate management of invoicing and payment of suppliers and vendors.
- Support project managers source quotations from suppliers in compliance with the corporate procurement policy
Key Relationships:
- Project Managers in Education and Skills, Society and Arts; the external consultant on the Gender Research Project; Programmes Management Group; Partnerships Manager, Evaluation Manager, Nigeria Communications team, Abuja Facilities team.
Other important features or requirements of the job
- Operational project work requires occasional work outside conditioned hours, for example in the evenings or at weekends. Time off in lieu (TOIL) should be agreed with the line manager in advance to maintain an adequate work-life balance.
- The post-holder may also be required to travel to various project activity locations and internationally on BC business and should therefore hold valid travel documents.
- Training may be required for certain aspects of the job such as using SAP.
Person Specification
Behaviours
- Connecting with others (essential)
- Working together (essential)
- Being accountable (essential)
Other behaviours needed for the job but not evaluated at interview:
- Making it happen at essential
Assessment Stage:
Qualification
Assessment Stage:
Experience
Desirable:
- Experience of working in any of the following sectors: education and skills; arts; governance and society
Assessment stage:
- Short listing and Interview
Skills and Knowledge
Essential
- Managing Projects: Works with project management systems and procedures, and has a track record of compliance with them as a project team member.
- Communication skills: Listens to others and expresses self clearly, with grammatical accuracy and awareness of a diverse audience in speaking and writing.
- Planning and organising: Able to plan own work over short timescales for routine or familiar tasks and processes.
- Managing finance and resources: Uses resources efficiently in own role and complies with financial rules and procedures.
Desirable:
- Understanding of the education and social landscape in Nigeria
Assessment stage
- Short listing and Interview
Application Closing Date
25th September, 2015.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Click here to download job details MS Word
Click here to download BC Behaviour (pdf)
Click here to download BC Core Skills (pdf)