Secretary at AnneMarthas Global Services Limited

AnneMarthas Global Services Limited is a Human Resources recruitment, outsourcing, management and advisory company located in Lagos, Nigeria. With a growing reputation for being the all round HR management strategic partner for new and existing companies.

We are recruiting to fill the position below:

Job Title: Secretary

Location: Sagamu, Ogun
Employment Type: Full-time

Job Summary

• The Secretary will provide comprehensive administrative and clerical support, facilitating effective communication and coordination in both French and English.
• This role requires professionalism, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities
Administrative Support:

• Manage schedules, appointments, and meetings for executives and key personnel.
• Prepare, edit, and distribute correspondence, reports, and documents in French and English.
• Maintain accurate and up-to-date records, files, and databases.

Communication:

• Act as the primary point of contact for internal and external inquiries, communicating fluently in French and English.
• Translate documents and facilitate conversations between French and English-speaking stakeholders.
• Ensure effective and timely communication with clients, partners, and team members.

Coordination:

• Assist in planning and coordinating events, meetings, and business trips, including travel arrangements.
• Ensure proper documentation of meeting minutes and follow-up actions.

Clerical Duties:

• Handle incoming and outgoing correspondence, including emails, calls, and mail.
• Manage office supplies and ensure the workspace is organized and functional.
• Perform general clerical tasks, such as filing, photocopying, and data entry.

Industry-Specific Tasks:

• Support logistics and supply chain-related communications and documentation.
• Ensure timely coordination with clients and stakeholders within the logistics network.
• Maintain confidentiality and accuracy in handling client and shipment information.

Qualifications and Skills

• Proven experience as a Secretary, Administrative Assistant, or in a similar role.
• Fluency in French and English, with strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational, multitasking, and time-management skills.
• Strong attention to detail and the ability to handle confidential information.
• Excellent interpersonal skills and a professional demeanor.
• Familiarity with logistics and supply chain operations is an added advantage.

Preferred Qualifications:

• Bachelor’s Degree or equivalent in a relevant field with 2-4 years experience.
• Previous experience in a bilingual administrative role within the logistics or supply chain industry.
• Knowledge of office management systems and procedures.

Salary
N200,000 / Month.

Application Closing Date
31st March, 2025.