Corporate Event Manager at Xcene Research Limited

Xcene Research Limited is a cutting-edge Contract Research Organization providing full-service support to pharmaceutical, biotechnology and medical device companies as well as academic institutions. We offer a range of services that help companies get their new products to market, with a specific focus on vaccines, neglected tropical diseases, rare diseases, metabolic diseases, oncology, neurology, hematology, cardiovascular and medical device in Africa.

We are recruiting to fill the position below:

Job Title: Corporate Event Manager

Location: Lagos
Job Type: Full time

Job Purpose

• The Corporate Event Manager is responsible for providing oversight of events and meetings in support of Xcene operations. 
• Responsible for collaborating with and managing relationships with external vendors, management, and internal teams to define event/meeting objectives, requirements, scope, timing, and budgets.
• Also, accountable for establishing a best-in-class service expectation with regards to the setup and conduct of events/meetings.

Key Accountabilities

• Oversee the planning and coordination of all Xcene events.
• Conceptualizing, designing, and creating high-profile external events that portray the company in a positive light to media, government officials and other key stakeholders. Events include but are not limited to revolutionary or ribbon-cutting events with senior government officials and company events hosted at large, external venues.
• Leading development, design, event creation, and communications for all team member-management gatherings hosted by the company’s Executive Committee Members.
• Designing recommendations for strategic approach, policies, budget, and creative direction of new events.
• Designing and implementing methods to transform the digital experience of company events.
• Liaising with Marketing & Strategy team and other team members to promote events (if in-house, external, or ticketed).
• Lead or designate the responsibilities of venue selection, budgeting, securing sponsorships, handling logistics, handling event marketing, negotiating with sub-contractors and evaluating event effectiveness that drives sales and generate awareness.
• Develop event management tools, including planning checklists, communication plans, training enhancements and department guidelines.
• Manage third party relationships to ensure event needs are met.
• Ensure the event exceeds expectations and final spend is under budget.
• Handling and presenting post-event reports in details.
• Updating senior management and develop event feedback surveys.
• Plan and prepare for potential circumstances that can impact the integrity of the event.
• Ensure that health, safety, legal, and insurance obligations are strictly adhered to.
• Building business relationships with current and potential clients and vendors.
• Creating informative presentations; presenting and delivering information to potential clients at client meetings, industry exhibits, trade shows, general team meetings, and conferences.

Education and Qualifications

• Bachelor’s Degree (or equivalent) level of qualification in Public Relations, Communications, Hospitality or equivalent combination of education and relevant work experience.

Knowledge and Experience:

• Demonstrable extensive knowledge in managing vendors and partnering with internal business cohorts in supporting operative events.
• Demonstrated awareness of event production best practices and trends, as well as experience implementing creative digital event features, is an added advantage.
• Operational project management skills and experience creating work plans, meeting agendas and other collaboration tools.

Skills:

• Proficiency in various event software.
• Highly Organized.
• Ability to develop, organize, and manage multiple tasks with varying priority levels.
• Ability to travel 30% of the time, sometimes weekends.
• Ability to effectively negotiate, tactfully interact with all levels in organization and externally, strong analytical and reporting strengths.
• Sense of humor and capacity to succeed in a fast-paced, dynamic organization.
• Calm appearance under pressure.

Application Closing Date
Not Specified.