Assistant Secretary at Tophire Africa

TopHire Africa is a timeless and innovative HR-Consulting Service provider that's geared towards delivering recruitment and training of qualitatively verified talent.

We are recruiting to fill the position below:

Job Title: Assistant Secretary

Location: Lagos 
Employment Type: Full-time

Job Description

• Assistant Company Secretarywith 10 - 12 years relevant experience to assist the Group Company Secretary in ensuring the efficient administration, legal framework of the Company and maintenance of best-in-class governance.
• Proven experience in at least one of our investment sectors: power, hospitality, oil and gas, or energy is an added advantage.

Responsibilities

• Support the Group Company Secretary in ensuring effective corporate
• governance practices and compliance with statutory and regulatory obligations across the Group and its subsidiaries.
• Coordinate and document Board, Board Committee, and General
• Meetings, including preparing meeting notices, collating and distributing
• board packs, attending meetings, recording high-quality minutes, and tracking follow-up actions.
• Maintain and routinely update statutory registers and the corporate compliance calendar, ensuring timely filings and alerts for key governance activities.
• Prepare and file statutory returns and disclosures with regulatory
• bodies such as the Corporate Affairs Commission (CAC), Securities and
• Exchange Commission (SEC), and Nigerian Exchange Group (NGX) in line with regulatory timelines.
• Assist in the end-to-end planning and execution of the Annual General
• Meeting (AGM), including preparation of the notice of meetingshareholder communications, and engagement with registrars andservice providers.
• Provide governance and administrative support in relation to Board and
• Committee evaluations, policy reviews, and implementation of Boarddecisions.
• Support the onboarding, induction, and continuous education odirectors, including the preparation of induction materials and trainingschedules.
• Conduct preliminary legal and regulatory research to supportsecretariat operations and advisory governance.
• Liaise with external counsel, registrars, and other service providers oncorporate governance and regulatory compliance matters.
• Support the management of governance documentation including
• Board resolutions, policy archives, charters, and corporate filings.
• Assist in the coordination and oversight of secretarial functions forsubsidiaries within the Transcorp Group to ensure standardization andalignment with group governance requirements.
• Supervise junior members of the Company Secretariat team andsupport

Competencies:

• Strong legal acumen with the ability to interpret and apply complex legislation, regulatory guidance
• Demonstrated ability to manage Board and Committee operations with discretion, professionalism, and high attention to detail.
• Excellent drafting, proofing, and communication skills, with a mastery of minute-taking, Board reports, and regulatory submissions.
• Proficient in the use of Board management software (e.g., Diligent,
• Board Effect) and document collaboration tools.
• Track record of engaging effectively with senior stakeholders including regulators, institutional shareholders, and Board members.
• Capable of designing, implementing, and monitoring governance frameworks and internal controls across a multi-subsidiary group.
• Strong project management skills with the ability to manage multiple high-stakes deliverables concurrently.
• Adept at risk identification and mitigation from a governance, reputational, and compliance perspective.

Salary
N700,000 Monthly.

Application Closing Date
20th July, 2025.