AIDS Prevention initiative in Nigeria (APIN) is a non-governmental donor-funded organization dedicated to the prevention, treatment, care and support of diseases of public health importance in Nigeria, induding HIVIAIDS, tuberculosis and malaria, among others. Since 2001 we have worked dosely with key stakeholders to reduce the burden and mitigate the impact of those diseases through cutting edge, innovative & sustainable approaches
We are seeking suitably qualified candidates to apply to assume the following position:
Job Title: Senior Admin Associate
Location: Jos & Ibadan
The Person
The job holder will provide administrative, secretarial and logistical support to the APIN programmes, create a conducive work environment and ensure smooth day-to-day running of the office
Job Responsibilities
- Provide administrative and logistic support to travelling staff members as may be requested, including making hotel reservations and flight bookings
- Oversee the cleaning of the office and ensure the work environment is clean and tidy
- Coordinate the use and maintenance of office equipment, supplies and consumables to ensure optimal performance and all round functionality and availability
- Devise and maintain effective office systems, including creating and maintaining an effective filing system
- Manage the petty cash of the office, keep records of expenses and render accounts accordingly
- Work closely with the office head to ensure the smooth running and effective functioning of the Office
- Manage the official vehicle and supervise the driver(s)
Qualifications and Experience
- A minimum of five years cognate experience, with a first degree or HND in any discipline in the Social Sciences or Humanities; membership of such professional bodies as Chartered Institute of Administration, Nigerian Institute of Management, etc. would be added advantage
Technical and Behavioural Competencies
- Ability to organize work and prioritize tasks appropriately
- Ability to work under pressure and to deadlines
- Excellent communication skills (written and oral)
- Ability to work with little or no supervision
- Working knowledge of secretarial/clerical duties
- Ability to improve office systems and ways of working
Application Closing Date
15 November, 2012.
Method of Application
Qualified and interested applicants should
Click Here to complete an
online application form. They should also upload their CV, which must contain a suitability statement, highlighting how their knowledge, skills and experience make them suitable for the position, and addressing the person specifications listed against the position. The statement should not exceed a page and must appear on the first page of the CV, which must be saved in Microsoft Word and as applicant’s name. Applications for position must bear preferred location (e.g. Senior Admin Associate - Jos).
Late applications will not be considered and only shortlisted candidates will be contacted.
Computer literacy and skills in usage of personal productivity tools (Microsoft Word, Excel, PowerPoint, Outlook, internet browsing, etc.) are essential for this position; and candidates must be willing to do a considerable amount of local travel, as may be required.
APIN offers very competitive terms of employment and is an equal opportunity employer. Women who are qualified for the positions are therefore encouraged to apply.