HealthPlus Limited is Nigeria's 1st Integrative Pharmacy, the fastest growing pharmacy chain in West Africa. Since 1999, we have been committed to our mission of helping people achieve optimum health & vitality. In 2010, a sister company was birthed - CasaBella International Limited. CasaBella, a one-stop store for beauty and grooming solutions is now a retail chain and a household name.
As we expand our frontiers to redefine the world of health & beauty in Nigeria, we are looking for amazing and smart people who will roll up their sleeves and share our passion & success. People who will join our team of highly motivated professionals who get the job done!
We are recruiting to fill the position below:
Job Title: Administrative Manager
Location: Lagos
Report to the Head, Facilities and Administrative Services
Key Elements of the Role
Assets/Office Equipment Management:
- Ensure all office equipment, machines and tools are in good conditions at all times
- Oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems e.g Air Conditioning Systems, Generators, Photocopying machines etc
- Oversee the sourcing and purchase of office equipment from accredited vendors
- In conjunction with IT, ensure the purchase, delivery, servicing and repairs of all IT related office equipment.
Office Building/Premises Maintenance:
- Monitor the facility to ensure that it remains safe, secure, and well-maintained.
- Ensure the office and the premises including the garden, lawn, lobby are clean, tidy and in a conducive atmosphere.
- Ensure prompt disposal of all waste (Sewage, Septic, Drainage etc) in all locations
- Liaise with facilities department to ensure all faults including electrical, carpentry, civil works and plumbing system in the office are worked on and resolved accordingly
- Manage relationship with janitorial service providers to ensure the offices and branches remain in minty condition
- Handle property related issues (Free Hold and Lease Hold) and manage relationship with all Landlords/Estate Managers and renew tenancies as and when due
- Liaise with relevant government bodies to facilitate prompt processing of property related issues (Certificate of Occupancy, Land Use, local government fees etc)
- In conjunction with facilities department ensure that facilities meet environmental, health, and security standards, and comply with government regulations.
Fleet Management:
- Oversee the sourcing, purchase, leasing, allocation and maintenance of vehicles in the Company
- Ensure all required registration documents are intact and are available when demanded
- Ensure vehicles documents are valid at all times and renewals must be done a month to expiration of any statutory document
- Manage, coach, counsel and motivate drivers and dispatch riders to ensure they are punctual and available for work at all times
- Source for accredited auto-mechanics for the servicing and repairs of Company’s vehicles
- Create a comprehensive database of all vehicles to keep a track on their locations and conditions
- Ensure vehicles and drivers are available to staff who need to embark on official assignment
- Control the maintenance and repairs of vehicles in order to reduce operating cost on vehicles
- Devise a cost effective means of purchase of fuel in all company vehicles with the aim of guiding against waste and fraud
- Advise Management on replacement and disposal of damaged and old vehicles.
Insurance Management:
- Identify and work towards eliminating all risks that people are disposed to at work
- Advise Managements on ways to insure all identified risks
- Ensure company’s assets e.g Vehicles, Premises, equipments are duly covered under various insurance policies
- Advise management in the sourcing of underwriters, insurance brokers/agents to ensure company’s assets are covered by approved insurance companies.
- Facilitate the processing of all insurance policies including Motor vehicle insurance, Fire & Burglary insurance etc
- Ensure all insurance policies are valid at all times and payments to insurance companies are timely settled
- Facilitate the smooth processing of all claims by working closely with underwriters, loss adjusters and other third party agents for swift settlements of claims.
Vendor Management:
- Source for vendors/service providers for all supplies and services
- Maintain a comprehensive database of vendors to enable swift sourcing of service providers data
- Ensure only registered and accredited vendors in their areas of expertise are sourced and contracted
- Facilitate the prompt supply of water, diesel, fuel in etc
- Ensure the Company comply with all statutory requirements by ensuring all utility bills (Electricity, Telephone, Waste etc) are settled to avoid disruption of work
- Ensure prompt settlements of all local and state governments rates, fees, permits including payment for Adverts, Signages, Tenement etc.
Inventory Management:
- Plan, administer and control budgets for contracts, equipment and supplies.
- Oversee the purchase, storing and distribution of office supplies and equipment.
- Maintain a comprehensive database of all store items, office equipment, assets etc.
- Plan to avoid going out of stock by ensuring stocks are replenished at reorder level.
Desired Skills & Experience
- Bachelor's Degree in Business Admin, Public Admin or Social Sciences, Humanities or a related field with 8 years minimum experience in a structured organization, 5 years of which must be in a managerial capacity
- Membership of a recognized professional body is an added advantage
- Leadership & managerial skills
- Negotiation and persuasion skills
- Excellent interpersonal and people skills
- Planning & organizational Skill
- Ability to manage time and prioritize tasks
- Good problem solving and decision making skills
- Excellent verbal and written communication skills
- High standard of attention to detail
- Expert Microsoft Office skills like Word, Outlook, and Excel.
Application Closing Date
17th March, 2016.
How to Apply
Interested and qualified candidates should send a one page summary of their most significant achievements for the last 5 years with their application letter, a detailed CV and relevant copies of credentials to:
[email protected]
Or
The Human Resources,
Health Plus Limited,
11b Victoria Arobieke Street,
Off Admiralty Way,
Lekki Phase 1,
Lagos State.