IT Horizons is a technology solutions company delivering cutting-edge IT services, software solutions, and digital innovation for businesses worldwide.
We are recruiting to fill the position below:
Job Title: Personal Assistant (PA) to the Group Managing Director / Chief Executive Officer
Location: Lagos
Employment Type: Full-time
About the Role
- The Personal Assistant (PA) to the Group Managing Director / Chief Executive Officer is a high-trust, high-discipline role responsible for providing dedicated personal, administrative, and logistical support to the CEO.
- Operating in very close proximity to the CEO, the PA is entrusted with managing personal scheduling, private engagements, personal correspondence, logistics, and sensitive personal matters, enabling the CEO to maintain focus, stability, and sustained effectiveness in executive leadership.
- The PA is responsible for protecting the CEO’s personal time, privacy, and wellbeing; ensuring the seamless execution of personal schedules and obligations; acting as a trusted gatekeeper for non-corporate matters; and enabling the CEO to operate at peak effectiveness, both professionally and personally.
- This role effectiveness is measured by discretion, anticipation, reliability, and the consistent protection of the CEO’s personal time and privacy.
Responsibilities
Personal Time & Calendar Management:
- Own and manage the CEO’s personal and private calendar, ensuring clarity, balance, and optimal use of time.
- Coordinate personal appointments, family commitments, protocol engagements, and private meetings.
- Anticipate scheduling conflicts and proactively resolve them before escalation.
Personal Logistics & Coordination:
- Coordinate personal travel, accommodation, ground movement, and protocol arrangements.
- Manage logistics for personal events, private engagements, and authorised non-business commitments.
- Liaise with approved personal vendors and service providers on behalf of the CEO.
Personal Communication & Gatekeeping:
- Serve as the first point of contact for authorised personal communications to the CEO.
- Screen, filter, and prioritise personal requests, messages, and correspondence.
- Handle sensitive personal correspondence with discretion and professionalism.
Anticipation & Daily Support:
- Proactively anticipate personal needs, obligations, deadlines, and follow-ups.
- Provide timely briefings and reminders to ensure the CEO is prepared for all personal engagements.
- Maintain situational awareness of the CEO’s preferences, routines, and priorities.
Confidentiality & Trust:
- Handle all personal information with absolute confidentiality.
- Maintain strict boundaries between personal, executive, and organisational matters.
- Act at all times in the best interest of the CEO, exercising sound judgment and discretion.
Interface with Office of the CEO:
- Coordinate with the Executive Assistant only where personal engagements intersect with executive schedules.
- Avoid role duplication or operational overlap with EA or CoS functions.
Other Duties:
- Maintain organised and secure records of authorised personal information.
- Perform other personal support duties as assigned directly by the CEO.
- NB: This Job Description may be reviewed periodically to reflect organisational growth and maturity.
Key Performance Indicators
Performance Area:
- Organisation & Judgment
- Accountability, Loyalty & Confidentiality
- Personal Time Management
- Execution & Responsiveness
- Resourcefulness.
Performance Indicator:
- Accuracy, anticipation, discretion, and sound personal judgment
- Zero breaches, trustworthiness, ethical conduct
- Seamless scheduling, minimal conflicts, proactive planning
- Timeliness, reliability, calm execution under pressure
- Ability to resolve personal matters efficiently and independently.
Job Specifications
Academic Qualifications
- Minimum of a B.Sc. or equivalent qualification.
Professional Qualifications:
- Membership of a recognised administrative or management professional body is an added advantage.
Experience
- Minimum of 3–5 years’ experience as a Personal Assistant, Executive PA, or in a closely related trusted-support role.
Skills & Competencies:
The competence proficiency levels required for this role:
- Organisation & Attention to Detail – Mastery
- Loyalty & Trustworthiness – Mastery
- Confidentiality & Discretion – Mastery
- Interpersonal Skills – Mastery
- Communication (Verbal & Written) – Mastery
- Adaptability & Emotional Intelligence – Skill
- Self-Motivation & Initiative – Skill
- Time Management – Mastery
- Professional Behavior – Mastery.
Knowledge:
- Ability to understand instructions, priorities, and expectations quickly
- Ability to engage intelligently on personal logistics, scheduling, and coordination
- Ability to seek clarification where required without over-escalation.
Skill:
- Ability to consistently execute assigned personal support tasks to a high standard
- Ability to translate instructions into timely, practical action
- Ability to resolve routine issues independently.
Mastery:
- Ability to anticipate needs before they arise
- Ability to manage sensitive, confidential, and high-trust matters calmly
- Ability to operate with minimal supervision while maintaining alignment with the MD/CEO’s preferences and standards.