Job Title: Admin and Facility Officer
Location: Egbeda, Lagos
Employment Type: Full-time
Description
- Our client is seeking an experienced and strategic Admin and Facility Officer to lead and optimize end-to-end business operations.
- The Admin and Facility Officer will be responsible for overseeing the day-to-day administrative operations and facility management of the organization.
- This role ensures a safe, efficient, and well-maintained working environment while providing administrative support to enhance productivity and compliance within the pharmaceutical setting.
Key Responsibilities
Administrative Management:
- Manage day-to-day office administration and support services.
- Coordinate procurement of office supplies, consumables, and services.
- Maintain accurate records, files, and documentation in line with company and regulatory standards.
- Support internal communication and coordination across departments.
Facilities Management:
- Oversee maintenance of office buildings, warehouses, laboratories, utilities and other company facilities.
- Liaise with vendors, service providers, and contractors for repairs and maintenance.
- Monitor cleanliness, waste disposal, and pest control in line with pharmaceutical hygiene standards.
Health, Safety & Compliance:
- Ensure facilities comply with pharmaceutical industry standards, health and safety regulations, and company policies.
- Maintain records for audits, inspections, and compliance reviews.
Asset & Inventory Management:
- Maintain an up-to-date asset register for office and facility equipment.
- Track usage, maintenance schedules, and replacement needs.
- Ensure proper handling and storage of administrative assets.
Vendor & Cost Management:
- Monitor vendor performance and service-level compliance.
- Support cost control initiatives and budget tracking for administrative expenses.
Support to Management:
- Prepare reports on facility status, incidents, and maintenance activities.
- Support company events, meetings, and inspections.
Key Performance Indicators (KPIs)
Administrative Efficiency:
- Timely availability of office supplies.
- Accuracy and completeness of administrative records.
- Turnaround time for administrative requests.
Facilities & Maintenance:
- Percentage of maintenance issues resolved within SLA timelines.
- Facility downtime incidents (target: minimal or zero).
- Preventive maintenance schedule adherence.
Health, Safety & Compliance:
- Number of safety or compliance violations.
- Audit and inspection outcomes.
- Timely closure of corrective action items.
Vendor & Cost Management:
- Vendor performance ratings.
- Adherence to administrative and facilities budget.
- Cost savings achieved through negotiation or efficiency initiatives.
Asset Management:
- Accuracy of asset register.
- Reduction in asset loss or damage.
- Timely asset maintenance and replacement.
Qualifications & Experience
- Minimum of a Bachelor’s degree or HND in Business Administration, Facilities Management, or a related field.
- 2–4 years relevant experience in administration or facility management.
- Prior experience in the pharmaceutical or regulated industry is an advantage.
Skills & Competencies:
- Strong organizational and multitasking skills.
- Good knowledge of facility management practices.
- Attention to detail and problem-solving ability.
- Excellent communication and interpersonal skills.
- Ability to work independently and collaboratively.
- Basic knowledge of health and safety regulations.
- Proficiency in Microsoft Office tools.