Personal Assistant to the Chief Operating Officer (COO) - Finance & Audit Focus at a Group of Companies

A group of companies with its headquarters is recruiting suitable candidates to fill the position below:

Job Title: Personal Assistant to the Chief Operating Officer (COO) - Finance & Audit Focus

Location: Victoria Island, Lagos
Employment Type: Full-time

Job Summary

• We are seeking a detail-oriented and financially disciplined Personal Assistant to the COO with a strong accounting or auditing background.
• This role combines executive support with financial coordination responsibilities, ensuring operational decisions are supported by accurate financial tracking, documentation, and compliance processes.
• The ideal candidate understands financial controls, reporting structures, and audit processes, and can support the COO in maintaining financial visibility across multiple business units.

Role Objective

• To provide executive, financial coordination, and documentation support to the COO by assisting with financial reporting, audit preparation, operational expense tracking, and compliance monitoring across the group.

Key Responsibilities
Executive Support:

• Manage the COO’s calendar, meetings, and documentation
• Prepare reports, presentations, and executive summaries
• Record meeting minutes and track financial and operational action items
• Maintain organized filing systems for financial and operational records
• Handle confidential financial information with discretion

Financial Coordination:

• Assist with tracking operational expenses and budgets across business units
• Compile financial summaries and variance reports
• Support monthly financial reporting processes
• Track vendor payments, approvals, and reconciliations
• Assist with invoice documentation and expense verification
• Monitor budget utilization for operational projects

Audit & Compliance Support:

• Assist in preparing documentation for internal and external audits
• Maintain financial records and supporting documentation for compliance
• Support implementation of internal control procedures
• Track approvals and documentation for financial transactions
• Assist in ensuring adherence to financial policies and procedures

Reporting & Documentation:

• Prepare weekly and monthly financial coordination reports
• Maintain expense trackers and financial logs
• Support preparation of dashboards for the COO
• Document financial workflows and process improvements

Operational Coordination:

• Liaise with finance teams across business units
• Support cross-functional financial initiatives
• Follow up on financial deliverables and reporting deadlines
• Assist with procurement documentation and approvals

Requirements

• Bachelor’s degree in Accounting, Finance, Economics, or related field
• Minimum of 3 years’ experience in accounting, auditing, finance coordination, or financial administration
• Strong understanding of financial documentation and reporting processes
• Proficiency in Microsoft Excel and financial tracking tools
• High level of accuracy and attention to detail
• Strong organizational and communication skills
• Ability to maintain strict confidentiality
• Experience supporting senior leadership is an advantage.

Preferred Qualifications:

• ACA, ACCA, ICAN (or in progress)
• Audit experience (internal or external)
• Experience working in a multi-entity organization
• Familiarity with financial controls and compliance processes.

Remuneration
Competitive salary based on experience.

Application Closing Date
9th March, 2026.