Executive Assistant at Pharmarun

Pharmarun is an on-demand platform providing fast and easy access to medication. We do this by finding, financing and delivering medication to users.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Ikate, Lekki, Lagos
Employment Type: Full-time

About the Role

• We are seeking an exceptional, high-performing Executive Assistant to work directly with the Co-Founders in a fast-paced, growth-stage environment.
• This role goes far beyond calendar management; it is a strategic, execution-focused position designed for someone who can evolve into a Chief of Staff- level leader.
• The ideal candidate is structured, analytical, discreet, business-savvy, and thrives in high-accountability environments. You will serve as a force multiplier for the Co-Founders, ensuring operational clarity, strategic alignment, and flawless execution across the organization.

Key Responsibilities
Executive & Strategic Support:

• Manage complex and dynamic calendars for both Co-Founders, ensuring alignment with company priorities and protecting strategic focus time
• Prepare detailed briefing notes, pre-read documents, meeting decks, and structured action trackers
• Take clear, structured, and actionable minutes during meetings; track follow-ups to completion
• Draft and respond to high-level communications (emails, memos, board correspondence, investor updates) with exceptional written clarity
• Coordinate board meetings, investor calls, leadership off-sites, and executive strategy sessions
• Design high-quality presentations for investors, partners, and leadership meetings

Business Operations & Execution:

• Work cross-functionally with Product, Vendor Operations, Finance, and Customer Experience teams to monitor OKRs and company-wide priorities
• Track strategic initiatives and ensure departmental accountability on key deliverables
• Compile executive dashboards, performance summaries, and business intelligence reports
• Conduct data analysis to support decision-making, operational improvements, and growth strategy
• Support market research, competitor analysis, and industry intelligence efforts
• Prepare investor-facing materials, financial summaries, and strategic documents

Grant Writing & External Engagement:

• Research, identify, and support applications for local and international grants
• Draft compelling grant proposals, funding documents, and partnership materials
• Maintain relationships with grant bodies, investors, and ecosystem stakeholders

Confidential & High-Sensitivity Projects:

• Maintain strict confidentiality on financial data, board discussions, leadership evaluations, and strategic plans
• Support execution of confidential initiatives, partnership negotiations, and expansion projects
• Assist with leadership performance tracking and strategic organizational development efforts
• Manage complex travel logistics, visa processing, reservations, and executive itineraries

Requirements

• 3 –6 years of experience as an Executive Assistant, Strategy Associate or similar high-impact role
• Strong data analysis skills and ability to interpret business metrics
• Excellent written and verbal communication skills
• Strong grant writing experience is a significant advantage
• Advanced presentation design skills (PowerPoint/Google Slides, Canva)
• High proficiency in Excel/Google Sheets
• Exceptional organizational and project management skills
• Ability to operate independently with minimal supervision
• High discretion, emotional intelligence, and executive presence

Who This Role Is For

• This role is ideal for a highly ambitious professional who wants to grow into a Chief of Staff, Strategy Lead, or Operations Executive role within a fast-growing company. You must be proactive, structured, commercially aware, and comfortable working closely with founders.

Application Closing Date
Not Specified.