Elizabeth Maddeux Limited - Our client, a Leading FMCG Manufacturing Company, is recruiting to fill the position below:
Job Summary
- The role ensures smooth daily operations, optimal utilization of company assets, vendor
- Coordination, and a safe, functional, and compliant working environment.
Key Responsibilities
Administrative Management:
- Manage day-to-day administrative tasks, including correspondence, filing, and
- record-keeping.
- Support HR and management with staff logistics, meetings, and internal
- communications.
- Maintain office supplies and ensure timely procurement of consumables.
- Implement and monitor administrative policies and procedures.
Facility Management:
- Ensure effective maintenance and upkeep of factory and office facilities.
- Coordinate preventive and corrective maintenance of utilities, equipment, andinfrastructure.
- Maintain asset registers and track company property usage.
- Manage security, cleaning, and general housekeeping services.
Vendor & Service Coordination:
- Liaise with vendors, contractors, and service providers to ensure timely and quality
- service delivery.
- Monitor vendor performance, contracts, and compliance with service-level agreements.
- Support procurement and cost optimization related to administrative and facility services.
Health, Safety & Compliance:
- Ensure office and factory areas comply with safety, hygiene, and regulatory standards.
- Implement basic HSE practices and respond to facility-related safety incidents.
- Conduct regular audits of facility conditions and administrative processes.
Reporting & Budget Control:
- Prepare reports on administrative activities, facility maintenance, and vendor
- performance.
- Monitor and control administrative and facility-related expenses.
- Recommend improvements for efficiency, safety, and cost-effectiveness.
Skills & Competencies:
- Excellent organizational and multitasking skills.
- Strong communication and interpersonal skills.
- Problem-solving and a proactive approach to facilities issues.
- Basic financial and budget management skills.
- Ability to work independently and under minimal supervision.
- Integrity, reliability, and attention to detail.
Qualifications & Experience
- HND or Bachelor’s degree in Business Administration, Public Administration, Facilities Management, or related field.
- Minimum 2–4 years’ experience in administrative or facility management, preferably in manufacturing or FMCG.
- Familiarity with office and factory operations, vendor management, and HSE standards.
Key Performance Indicators (KPIs):
- Timeliness and accuracy of administrative reports.
- Facility uptime and functionality.
- Response time to maintenance requests.
- Vendor service quality and adherence to contracts.
- Asset register accuracy and audit compliance.
- Office/factory cleanliness, safety, and HSE compliance.
- Admin and facility costs vs budget.
- Staff satisfaction with administrative support.