Job Summary
- Our client, a leading FMCG manufacturing company in Abuja, is seeking a highly organized and proactive Admin & Facility Officer to oversee office administration and facility management.
- The role ensures smooth daily operations, optimal utilization of company assets, vendor coordination, and a safe, functional, and compliant working environment
Key Responsibilities
Administrative Management:
- Manage day-to-day administrative tasks, including correspondence, filing, and record keeping
- Support HR and management with staff logistics, meetings, and internal communications
- Maintain office supplies and ensure timely procurement of consumables
- Implement and monitor administrative policies and procedures
Facility Management:
- Ensure effective maintenance and upkeep of factory and office facilities
- Coordinate preventive and corrective maintenance of utilities, equipment, and infrastructure
- Maintain asset registers and track company property usage
- Manage security, cleaning, and general housekeeping services
Vendor & Service Coordination:
- Liaise with vendors, contractors, and service providers to ensure timely and quality service delivery
- Monitor vendor performance, contracts, and compliance with service level agreements
- Support procurement and cost optimization related to administrative and facility services
Health, Safety & Compliance:
- Ensure office and factory areas comply with safety, hygiene, and regulatory standards
- Implement basic HSE practices and respond to facility related safety incidents
- Conduct regular audits of facility conditions and administrative processes
Reporting & Budget Control:
- Prepare reports on administrative activities, facility maintenance, and vendor performance
- Monitor and control administrative and facility related expenses
- Recommend improvements for efficiency, safety, and cost effectiveness
Key Performance Indicators (KPIs)
- Timeliness and accuracy of administrative reports
- Facility uptime and functionality
- Response time to maintenance requests
- Vendor service quality and adherence to contracts
- Asset register accuracy and audit compliance
- Office and factory cleanliness, safety, and HSE compliance
- Administrative and facility costs versus budget
- Staff satisfaction with administrative support
Qualifications & Experience
- HND or Bachelor’s degree in Business Administration, Public Administration, Facilities Management, or related field
- 2–4 years experience in administrative or facility management, preferably in manufacturing or FMCG
- Familiarity with office and factory operations, vendor management, and HSE standards.
Skills & Competencies:
- Excellent organizational and multitasking skills
- Strong communication and interpersonal skills
- Problem solving and proactive approach to facilities issues
- Basic financial and budget management skills
- Ability to work independently and under minimal supervision
- Integrity, reliability, and attention to detail.