Executive Assistant (CEO’s Office) at TalenMo Limited

TalenMO is a professional recruitment and talent solutions firm dedicated to sourcing, screening, and placing the right people in the right roles across various MSMEs industries.

We are recruiting to fill the position below:

Job Title: Executive Assistant (CEO’s Office)

Location: Magodo, Lagos
Employment Type: Full-time (Onsite)

Description

• The Executive Assistant (EA) to the CEO is a high-trust, high-impact role responsible for optimizing the CEO’s time, focus, and strategic effectiveness.

Key Responsibilities
Strategic Calendar & Schedule Management:

• Own and manage the CEO’s calendar with proactive planning.
• Schedule internal and external meetings aligned with strategic priorities.
• Anticipate conflicts and optimize time allocation weekly and monthly.
• Ensure meeting readiness (briefs, documents, context notes).
• Coordinate travel logistics (local & international).
• Protect deep work time and reduce low-value engagements.

Task Delegation & Operational Support:

• Take ownership of low-level administrative and operational tasks.
• Track action items from meetings and ensure follow-through.
• Assist in prioritizing initiatives across departments.
• Prepare summaries, reports, briefs, and dashboards.
• Support execution of strategic projects.

Deep Working Knowledge of 8thGear Business Strategy:
Develop a thorough understanding of:

• Venture Studio model
• Hub Services
• Growth Advisory Programs & Impact Initiatives
• Align CEO activities with company goals and quarterly objectives.
• Support strategy execution tracking.
• Prepare strategic memos and research insights.
• Serve as an internal bridge between the CEO and senior leadership.

CEO’s Office & Visitor Management:

• Greet and screen visitors professionally.
• Coordinate meeting logistics (rooms, tech, catering).
• Ensure smooth executive meeting flow.
• Maintain a high-standard executive office environment.
• Handle confidential matters with discretion and integrity.

Communication & Correspondence Management:

• Draft, edit, and respond to emails on behalf of the CEO.
• Prepare presentations, reports, and board materials.
• Manage sensitive communications with professionalism.
• Track follow-ups with partners, investors, and ecosystem stakeholders.
• Answer calls and respond to inquiries where appropriate.

Administrative & Office Management Duties:

• Organize reports, contracts, and documentation.
• Manage expense reporting and reimbursements.
• Maintain filing systems (digital & physical).
• Ensure operational readiness of the CEO’s workspace.
• Coordinate internal documentation flow.

General Requirements

• 3–5 years of experience in Executive Support, Operations, or Strategy roles.
• Strong organizational and project management skills.
• Exceptional written and verbal communication.
• High discretion and confidentiality handling.
• Ability to prioritize under pressure.
• Strong understanding of business operations.
• Proficiency in Google Workspace/Notion, Excel / Sheets, CRM tools (Zoho preferred), and Presentation software
• Strong research and analytical ability.
• Ability to think ahead and anticipate needs.
• High attention to detail.
• Emotional intelligence and professional maturity.

Application Closing Date
31st March, 2026.