The Abia State Civil Service Commission invites applications from suitably qualified candidates to fill the position below:
Job Title: HR & Administration Officer
Location: Abia
Employment Type: Full-time
Industry: Government & Public Sector
Job Description
Human Resources Functions:
- Support the development, implementation, and periodic review of HR policies, procedures, and operational manuals.
- Coordinate recruitment processes including drafting job descriptions, vacancy notices, shortlisting, interview coordination, and onboarding documentation.
- Maintain accurate and confidential employee records, personnel files, and HR documentation systems.
- Administer payroll processes including verification of salary schedules, allowances, statutory deductions, and employee benefits.
- Monitor staff benefits administration including pensions, health insurance, leave entitlements, and related welfare schemes.
- Coordinate performance management processes, including development of appraisal templates, KPI tracking frameworks, and performance reporting dashboards.
- Support workforce planning, succession planning, and staff capacity development initiatives.
- Prepare periodic HR analytics and workforce reports for Executive Management and the Board.
- Ensure compliance with applicable labour legislation and institutional employment policies.
Administrative & Corporate Services Functions:
- Oversee general administrative operations including facility management, office logistics, records management, and asset control.
- Maintain structured documentation systems to ensure proper filing, retrieval, and archiving of institutional records.
- Coordinate procurement processes in line with approved procurement policies, including vendor documentation, bid evaluations, purchase orders, and contract tracking.
- Monitor utilisation of office supplies, assets, and service contracts to ensure cost-efficiency and accountability.
- Support preparation of annual administrative budgets and monitor expenditure against approved allocations.
- Assist in drafting internal administrative circulars, service-level agreements, and corporate service guidelines.
Reporting & Governance Support:
- Prepare monthly, quarterly, and annual HR and administrative performance reports.
- Support internal audit processes relating to HR, payroll, procurement, and ICT functions.
- Assist in developing institutional dashboards for monitoring organisational performance indicators.
- Provide structured documentation and administrative support for Board and Management meetings.
- Perform any other duties as may be assigned by Management.
Requirements
- Minimum of a First Degree in Human Resource Management, Business Administration, Public Administration, Management, or related Social Sciences discipline.
- Professional HR certification (CIPM, SHRM, CIPD or equivalent) will be an advantage.
- 3-5 years' relevant experience in human resources, administration, corporate services, or institutional management functions. Experience within a regulated industry, public sector institution, or structured corporate environment will be an advantage.
- Strong knowledge of Nigerian labour laws, public sector administrative procedures, and procurement frameworks.
- Demonstrable experience in payroll administration, benefits management, performance management systems, and documentation control.
- Strong proficiency in Microsoft Office Suite and HR/payroll software systems.
- Excellent documentation, organisational, and analytical skills.
- Pioneering and self-motivated, ability to work with minimal supervision.
- Strong documentation and record-keeping skills.
- High level of integrity and confidentiality.
- Strong organisational and multitasking abilities.
- Analytical mindset with attention to detail.
- Structured and system-oriented approach to problem-solving.
- Ability to work independently while supporting executive functions.
Application Closing Date
Not Specified.
https://www.hotnigerianjobs.com/hotjobs/874770/hr-administration-officer-at-abia-state-civil-serv.html