Tonia Pharmacy Limited was incorporated in the year 2003 (RC: 497235) to carry on business as a pharmaceutical company. Since inception, the company has grown to become one of the reputable pharmacies in Nigeria, with several branches located in various parts of the country.
We are recruiting to fill the position below:
Job Title: Inventory Officer
Location: Abuja (FCT)
Employment Type: Full-time
Job Summary
- The Inventory Officer is responsible for the efficient management, control, and monitoring of stock within the pharmacy and store.
- This includes ensuring accurate stock levels, proper storage of pharmaceutical products, minimizing wastage/expiry, and maintaining compliance with regulatory standards.
- The role ensures uninterrupted availability of medicines and health products while maintaining accountability and transparency in inventory records.
Key Responsibilities
Inventory Management & Control:
- Maintain accurate records of all stock received, stored, and issued using inventory systems.
- Monitor stock levels and ensure timely replenishment to avoid stock-outs.
- Conduct daily, weekly, and monthly stock counts (cycle counts and full stock-taking).
- Reconcile physical stock with system records and investigate discrepancies.
- Implement FIFO (First In, First Out) and FEFO (First Expiry, First Out) principles.
Receiving & Inspection of Goods:
- Verify incoming supplies against purchase orders and delivery notes.
- Inspect products for quality, quantity, batch numbers, and expiry dates.
- Ensure all received items meet regulatory and company standards.
- Record and report damaged, expired, or short-supplied goods.
Storage & Organization:
- Ensure proper storage conditions in line with pharmaceutical standards (temperature, humidity, light control).
- Arrange products systematically for easy identification and retrieval.
- Maintain cleanliness, safety, and organization of the store.
- Monitor cold chain products (if applicable) and maintain temperature logs.
Stock Issuance & Distribution:
- Issue stock to pharmacy units/branches based on approved requisitions.
- Ensure proper documentation for all stock movements.
- Track inter-branch transfers and returns accurately.
Expiry & Loss Management:
- Monitor expiry dates regularly and implement strategies to minimize losses.
- Prepare reports on near-expiry and expired items.
- Coordinate removal and proper disposal of expired or damaged goods.
- Investigate causes of stock variances, theft, or losses.
Documentation & Reporting:
- Maintain up-to-date inventory records (manual and electronic systems).
- Generate regular reports (stock levels, consumption trends, variances, expiries).
- Assist in audit processes and ensure compliance with regulatory requirements (e.g., PCN guidelines).
Compliance & Quality Assurance:
- Ensure adherence to pharmaceutical regulations and internal SOPs.
- Support regulatory inspections and audits.
- Maintain proper documentation for traceability of all products.
Coordination & Communication:
- Work closely with pharmacists, procurement team, and management.
- Provide timely updates on stock status and reorder needs.
- Support forecasting and demand planning activities.
Key Performance Indicators (KPIs)
- Accuracy of inventory records
- Reduction in stock variances
- Minimal expiry and wastage levels
- Timely stock replenishment
- Compliance with audit and regulatory standards
Required Qualification
Educational Qualification:
Minimum of HND/B.Sc. in:
- Pharmacy Technician Studies
- Pharmacology
- Biochemistry
- Supply Chain Management
- Business Administration or related field
Professional Requirements:
- Certification in Inventory Management or Supply Chain (added advantage)
- Knowledge of pharmaceutical products and storage requirements
- Familiarity with PCN regulations and guidelines (Nigeria)
Experience:
Required Skills & Competencies:
- Strong attention to detail and accuracy
- Good knowledge of inventory software (e.g., Excel, ERP systems)
- Analytical and problem-solving skills
- Organizational and time management skills
- Integrity and accountability
- Good communication and teamwork skills
- Ability to work under pressure and meet deadlines.
Additional Requirements:
- High level of honesty and trustworthiness
- Ability to handle confidential information
- Willingness to learn and adapt to new systems.
Working Conditions
- Work involves standing, lifting, and handling stock items
- May require extended hours during stock-taking or audits.