Aventa - We are a forward-thinking group of organizations delivering transformative projects across engineering, oil & gas, healthcare, and real estate sectors etc. Our operations are driven by technology, real-time data, and intelligent systems that improve decision-making and project efficiency. We are committed to building internal capacity using cutting-edge AI and automation tools to support sustainable, high-impact growth.
We arw recruiting to fill the position below:
Job Title: Administrative Officer
Location: Abuja
Job Type Full time
Industry Engineering
Job Summary
- We are seeking a highly organized and proactive Administrative Officer to support daily office operations and ensure efficient administrative processes across projects and departments.
- The ideal candidate must have strong experience in managing administrative systems, coordinating logistics, supporting teams, and handling documentation in a structured work environment.
- The role requires excellent organizational skills, attention to detail, and the ability to work across multiple priorities.
Key Responsibilities
Office Administration & Operations:
- Oversee daily office operations and ensure smooth administrative functioning.
- Maintain office systems, filing structures, and document management processes.
- Manage office supplies, inventory, and vendor relationships.
- Ensure proper maintenance of office facilities and equipment.
Project & Team Support:
- Provide administrative support to project teams across multiple locations.
- Coordinate travel arrangements, accommodation, and logistics for staff and field teams.
- Assist in scheduling meetings, site visits, and stakeholder engagements.
- Support onboarding and documentation for staff and consultants.
Documentation & Record Management:
- Maintain accurate records of contracts, correspondence, and operational documentation.
- Ensure proper filing (physical and digital) in line with organizational standards.
- Assist in preparing reports, presentations, and official communications.
- Support documentation processes to ensure compliance with internal and external requirements.
Stakeholder Coordination & Communication:
- Serve as a point of contact for internal and external administrative communications.
- Liaise with vendors, service providers, and relevant stakeholders as needed.
- Support coordination with partners and external parties on administrative matters.
Financial & Procurement Support:
- Assist in processing invoices, expense tracking, and basic financial documentation.
- Support procurement processes including vendor sourcing, quotation requests, and purchase tracking.
- Ensure adherence to organizational procurement procedures.
Compliance & General Support:
- Ensure adherence to company policies, procedures, and administrative controls.
- Support audit processes by providing required documentation and records.
- Assist in implementing administrative policies and improving internal processes.
Requirements
Education & Experience:
- BSc/HND in Business Administration, Public Administration, Management, or related field.
- Minimum of 3–5 years of administrative experience with demonstrated ability to manage office operations, documentation, and team support in a structured work environment.
Technical Competencies:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Strong document management and record-keeping skills.
- Familiarity with procurement and basic financial processes.
- Experience using administrative or workflow management tools is an advantage.
Personal Attributes:
- Strong organizational and time management skills.
- High level of attention to detail and accuracy.
- Excellent communication and interpersonal skills.
- Ability to multitask and manage priorities effectively.
- Proactive, reliable, and able to work with minimal supervision.
Other Requirements:
- Willingness to relocate to project locations in Niger State or Plateau State as required.
Salary
N150,000 - N200,000 / Month.
Application Closing Date
Not Specified.
https://www.hotnigerianjobs.com/hotjobs/884300/administrative-officer-at-aventa.html