Ascentech Services Limited is a full-fledged Human Resource Solution Provider incorporated in 2013 with its Head Office in Lagos, Nigeria. We are committed to forging long-term partnerships with our clients by creating and delivering robust and flexible services that address the changing needs of their business.
Role Overview
- The Executive Assistant to the CEO provides high-level administrative and strategic support, ensuring seamless coordination of daily operations and executive priorities.
- This role requires a high level of discretion, strong organizational skills, and the ability to manage multiple tasks efficiently in a fast-paced environment.
Key Responsibilities
Executive Support & Coordination:
- Manage the CEO’s calendar, meetings, and daily priorities
- Prepare, review, and edit correspondence, reports, and presentations
- Coordinate meetings, including agenda preparation, minute-taking, and tracking action points
- Support project execution through research, information gathering, and progress tracking
- Coordinate travel arrangements, logistics, and protocol for local and international engagements
Confidentiality & Professionalism:
- Handle sensitive information with a high level of discretion
- Maintain confidentiality in all communications and documentation
- Represent the CEO professionally in engagements when required
Communication & Stakeholder Management;
- Liaise with internal teams and external stakeholders to ensure smooth operations
- Facilitate coordination across departments and leadership teams
- Escalate urgent issues to the CEO in a timely manner
Office & Operations Management:
- Ensure efficient office administration and workflow optimization
- Maintain awareness of organizational priorities and operational processes
- Support governance activities and preparation of executive-level documentation
Problem Solving & Escalation
- Identify operational challenges and escalate issues appropriately
- Propose solutions to improve efficiency and effectiveness
Documentation & Reporting:
- Ensure accuracy and timeliness of reports, meeting notes, and documents
- Maintain organized filing systems for easy access and retrieval
Qualifications & Experience
- Bachelor’s degree in Business Administration, Management, or a related field
- Minimum of 2 years’ experience as an Executive Assistant or in a similar role supporting senior leadership
- Proficiency in Microsoft Office and collaboration tools
Key Skills & Competencies:
- Strong organizational, multitasking, and time-management skills
- Excellent written and verbal communication skills
- High level of discretion and confidentiality
- Strong problem-solving and research abilities
- Professionalism, integrity, and attention to detail
- Ability to work under pressure and manage competing priorities
- Proactive and adaptable with a solutions-oriented mindset.