Operations Executive (Administration) at Gift Imagination

Gift Imagination is a leading brand in the production, sourcing and supply of promotional items and souvenirs for organisations across sectors. We help organisations create lasting connections with their audiences through bespoke merchandise and corporate gifts that leave lasting impressions. We offer global smart sourcing solutions which ensure maximum returns on marketing investment, and timely delivery. We are that procurement partner you can trust.

We do not just supply souvenirs; we partner with your team to analyse your marketing procurement needs and develop a strategic sourcing plan tailored to your requirements. We align with your brand strategy and develop a clear procurement plan and budget. Afterwards, we manage the entire supply chain, from global sourcing to shipping, clearing and timely delivery. Think of us as your end-to-end marketing procurement solutions provider.

We are recruiting to fill the position below:

Job Title: Operations Executive (Administration) 

Location: Marina, Lagos
Employment Type: Full-time

Job Purpose

• The Admin Executive is responsible for supporting and coordinating the organization’s administrative, operational, and client service functions.
• The role ensures smooth day-to-day operations through effective vendor management, accurate pricing and invoicing, inventory control, and timely execution of client orders and projects.

Key Responsibilities
Administrative & Operational Support:

• Coordinate daily administrative and operational activities
• Maintain proper documentation and filing systems (digital and physical)
• Support the development and maintenance of operational processes and SOPs

Client & Presentation Management:

• Respond to client briefs in a timely and professional manner
• Prepare PowerPoint presentations and proposal documents
• Support preparation and delivery of client samples and project materials

Procurement & Vendor Management:

• Source vendors and suppliers for promotional and gifting items
• Negotiate pricing and ensure cost efficiency
• Maintain strong vendor relationships to ensure quality and timely delivery

Pricing, Invoicing & Accounting Support:

• Analyze and compute product pricing for client orders
• Prepare and issue invoices accurately and on time
• Maintain financial records and support basic accounting activities
• Assist with expense tracking and reconciliation

Inventory & Logistics Management:

• Maintain accurate inventory records for products and packaging materials
• Monitor stock levels and provide timely reports
• Coordinate logistics and ensure timely delivery of orders and samples

Project & Order Fulfillment:

• Support execution of bulk gifting projects and campaigns
• Track orders from sourcing to final delivery
• Ensure adherence to timelines, quality standards, and client requirements

Requirements

• Bachelor’s Degree in Business Administration, Accounting, or related field
• 3–5 years relevant experience in administration, operations, procurement, or similar role
• Strong proficiency in Microsoft Excel and PowerPoint
• Good understanding of pricing, invoicing, and basic accounting principles
• Experience in vendor sourcing and management
• Strong organizational and multitasking skills
• Excellent communication and coordination abilities
• Ability to work in a fast-paced, deadline-driven environment.

Key Competencies:

• Administrative and operational coordination
• Vendor sourcing and negotiation
• Pricing and cost analysis
• Inventory and logistics management
• Accounting and financial record support
• Attention to detail and problem-solving.

What We Offer

• Salary: N200,000 - N250,000 monthly.
• HMO (Health Maintenance Organisation) coverage
• Pension contribution
• Opportunity to work with a fast-scaling premium procurement and brand solutions firm
• Exposure to high-value corporate clients and strategic sourcing networks
• Performance-driven environment with clear growth and earning potential
• High autonomy and ownership of business development outcomes.

Application Closing Date
13th May, 2026.

Method of Application
Interested and qualified candidates should send their updated Curriculum Vitae to: hr@giftimagination.com using the Job Title as the subject of the email.