Ren San & Co. is a business support and full-service brand strategy firm. Our purpose is to help clients achieve their goals by developing and growing their brand, project, or event. We think of ourselves as more than just service providers, we are an extension of their team.
We are recruiting to fill the position below:
Job Title: Executive Assistant to the CEO
Location: Lagos
Employment Type: Full-time
Job Overview
- The Executive Assistant (EA) will provide comprehensive administrative, organisational, strategic, and personal support to the CEO.
- This role functions as both a high-level executive partner and a trusted personal assistant, ensuring the seamless coordination of business priorities and personal obligations.
- The EA will manage the CEO’s office end-to-end, including scheduling, communication, documentation, project coordination, and stakeholder engagement, while also supporting personal errands and household-related responsibilities.
- The role requires strong judgment, discretion, and the ability to anticipate needs, drive execution, and maintain operational efficiency.
- This position is ideal for a highly proactive, dependable, and organised individual who can multitask effectively, maintain confidentiality, and operate in a fast-paced environment.
- The ability to drive confidently within Lagos is complusory.
Key Responsibilities
Administrative and Executive Support:
- Manage the CEO’s calendar, appointments, meetings, and travel schedules.
- Screen and manage emails, calls, and correspondence on behalf of the CEO.
- Prepare reports, presentations, briefing notes, and executive documents.
- Organise meetings, take minutes, and ensure follow-up on action items.
- Maintain accurate physical and digital filing systems.
- Handle sensitive and confidential information with discretion.
- Manage office administration tasks, including expense tracking and procurement.
Executive Coordination and Strategic Support:
- Coordinate cross-functional activities aligned with the CEO’s priorities.
- Track tasks, deadlines, and deliverables across teams.
- Prepare summaries and briefing materials for decision-making.
- Follow up with internal teams and external stakeholders.
- Support execution of strategic initiatives, meetings, and projects.
Communication and Stakeholder Engagement:
- Serve as the first point of contact for the CEO’s office.
- Draft, edit, and respond to official correspondence.
- Act as liaison between the CEO and internal/external stakeholders.
- Represent the CEO in meetings, events, and engagements when required.
- Build and maintain relationships with key stakeholders, partners, and board-level contacts.
- Maintain a structured and up-to-date contact database.
Digital Filing and Documentation Management:
- Develop and maintain a structured digital filing system for easy access and retrieval of documents.
- Organise confidential files, reports, contracts, and correspondence securely.
- Ensure proper documentation, record-keeping, and version control.
Operational Effectiveness:
- Anticipate the needs of the CEO and take initiative to resolve issues.
- Ensure smooth daily operations by identifying gaps and proposing practical solutions.
- Maintain high standards of organisation, professionalism, and efficiency.
- Provide regular updates on tasks, schedules, and pending activities.
Travel & Logistics Coordination:
- Plan and manage local and international travel (flights, visas, accommodation, itineraries).
- Coordinate logistics for meetings, events, and engagements.
- Ensure alignment of travel plans with business and personal schedules.
Project Management & Research:
- Support planning and execution of projects, initiatives, and events.
- Conduct research and compile reports for executive use.
- Track project timelines and provide regular progress updates.
- Coordinate events hosted by the CEO, including logistics, guest management, and materials preparation.
Personal & Household Support:
- Manage personal errands and day-to-day tasks for the CEO.
- Oversee household operations and coordinate domestic staff.
- Handle family-related responsibilities, including scheduling and logistics.
- Track and manage household and personal expenses.
Performance Expectations
- Efficient management of the CEO’s schedule and priorities.
- Timely completion of all assigned tasks and responsibilities.
- Accurate documentation and follow-up on action items.
- Professional representation of the CEO at all times.
- Demonstrated reliability, initiative, and commitment to excellence.
Qualifications and Experience
- Bachelor’s Degree in Business Administration, Communication, Social Sciences, or a related field.
- Minimum of 5 years of experience as an Executive Assistant supporting senior executives.
- Strong proficiency in Microsoft Office Suite and digital communication tools.
- Excellent written and verbal communication skills.
- Proven ability to manage multiple priorities and work under pressure.
- Valid driver’s license with the ability to drive confidently (required).
Key Skills and Attributes:
- Highly organised and detail-oriented.
- Proactive, resourceful, and solutions-driven.
- Strong time management and multitasking abilities.
- Professional, discreet, and trustworthy.
- Excellent interpersonal and communication skills.
- Ability to work independently with minimal supervision.
- Strong sense of responsibility and accountability.
Working Conditions:
- Full-time role based in Lagos.
- May require occasional travel and extended working hours.
- Requires flexibility, including availability outside standard business hours when needed.
- A fast-paced work environment that requires adaptability and discretion