Document Controller at Marconi.NG EPC Limited

Marconi is a service platform at disposal for all the players in the Oil & Gas and Renewable Energy industries. Designed and equipped to aggressively pursuing the wider market for both large and medium sized projects.​Marconi strategic focus is on delivering world-class services that adhere to international standards while full in compliance with local regulatory frameworks and fostering local content.​

Marconi is set to be an EPCI powerhouse and Logistic Base supporting Africa’s industries requirements with innovative approach and combined with strategic partnerships to serve diverse clientele – from small local businesses to global industry leaders​.

We are recruiting to fill the position below:

Job Title: Document Controller

Location: Port Harcourt, Rivers
Department: Project Controls / Engineering / QA/QC
Reports To: QHSE Manager

Job Summary

• The Document Controller is responsible for managing, organizing, and maintaining all project and company documentation.
• The role ensures proper document control processes are followed, including document receipt, tracking, distribution, and archiving, in line with company standards and project requirements.

Key Responsibilities
Document Management:

• Receive, register, and track all incoming and outgoing documents.
• Maintain document control registers (drawings, RFIs, transmittals, etc.).
• Ensure documents are properly classified, filed, and easily retrievable.
• Control document numbering in line with company/project standards.

Document Distribution & Control:

• Distribute documents to relevant stakeholders in a timely manner.
• Ensure only the latest revisions are in circulation.
• Maintain version control and prevent use of obsolete documents.
• Manage document transmittals and acknowledgments.

System & Database Management:

• Maintain electronic document management systems (EDMS) such as SharePoint, Aconex, or similar.
• Ensure proper uploading, indexing, and archiving of documents.
• Backup and secure sensitive documents.

Compliance & Quality Assurance:

• Ensure document control procedures comply with company QA/QC standards.
• Support audits by providing required documentation.
• Ensure documentation aligns with ISO standards and project specifications.

Coordination & Support:

• Liaise with engineering, procurement, QA/QC, and project teams.
• Track document approvals, reviews, and submissions.
• Support project close-out documentation and handover processes.

Reporting:

• Prepare weekly/monthly document status reports.
• Track outstanding documents and follow up for timely submission/approval.

KPIs / Performance Indicators

• Document accuracy and retrieval efficiency
• Turnaround time for document processing
• Percentage of document control compliance
• Reduction in document errors or version conflicts
• Timely submission of reports
• Inventory accuracy rate
• Material availability vs. demand
• Timeliness of material dispatch
• Reduction in stock discrepancies
• Compliance with safety standards.

Qualifications & Requirements

• Bachelor’s Degree or HND in Business Administration, Information Management, Engineering, or related field.
• 3-5 years of experience in document control (preferably in EPC, construction, or oil & gas).
• Proficiency in EDMS tools (e.g., Aconex, SharePoint, Procore).
• Strong knowledge of document control procedures and standards.
• Good organizational and time management skills.

Key Competencies:

• Attention to Detail
• Organization & Filing Skills
• Knowledge of Document Control Systems
• Communication & Coordination
• Time Management
• Confidentiality & Data Integrity

Application Closing Date
30th April, 2026.

How to Apply
Interested and qualified candidates should send their CV to: recruitment@marconi.ng using the Job Title as the subject of the email.