Administration / Fleet Support Officer at Coollinks

At Coollink, our passion drives us to create innovative technology solutions that empower enterprises and SMEs across Nigeria and Africa. For over two decades, we’ve been pioneering satellite broadband and IT services, bringing reliable, affordable connectivity to even the most remote regions. Now, we’re expanding our expertise to deliver more than just connectivity—we provide end-to-end IT solutions that fuel businesses of all sizes.

From startups and SMEs to large enterprises, we offer the tools and support necessary to thrive in an increasingly digital world. Our IT services cover everything from cloud solutions and network security to managed services, ensuring businesses stay connected, secure, and efficient. With our Partners, we’re pushing the boundaries of what's possible, ensuring businesses and communities across Africa have access to world-class connectivity and IT solutions. Whether it's urban hubs or remote locations, geography is no barrier—we connect people to the technology that transforms lives and industries.

We are recruiting to fill the position below:

Job Title: Administration / Fleet Support Officer

Location: Lagos
Employment Type: Full-time

Job Summary

• The Administrative Officer (Fleet Support) plays a key role in ensuring the smooth and efficient operations of the Fleet Department. This role is primarily administrative, requiring strong organizational skills, excellent documentation habits, and consistent follow-up.
• The Administrative Officer will support the Head of Fleet in managing vehicle records, coordinating communications, ensuring regulatory compliance, and maintaining accurate documentation
• The ideal candidate is detail-oriented, structured, and capable of managing multiple administrative tasks while maintaining professionalism and efficiency.

Key Responsibilities

• Maintain comprehensive and up-to-date records of all company vehicles including insurance, licenses, maintenance logs, and other compliance documents.
• Provide administrative support to the Head of Fleet by tracking maintenance schedules, vehicle performance, and associated operational costs.
• Coordinate communications between drivers, the Accounts team, management, and other departments to ensure smooth fleet operations.
• Track and update data on vehicle movement, fuel consumption, repairs, and servicing activities.
• Ensure timely renewal of vehicle documents and full compliance with regulatory requirements.
• Prepare periodic fleet and administrative reports, summaries, and documentation for management review.
• Maintain an organized digital and physical filing system while ensuring data accuracy and confidentiality.
• Perform general administrative duties to support departmental efficiency and smooth operations.

Qualifications

• HND or B.Sc.Degree in Business Administration, Office Management, Logistics, or a related field.
• 2 - 3 years of strong administrative experience; experience within fleet, logistics, or operations is an added advantage.
• Proficiency in Microsoft Excel, Microsoft Word, and Outlook (mandatory).
• Familiarity with digital record-keeping and documentation systems.
• Basic understanding of fleet documentation (insurance, licensing, regulatory requirements).

Required Skills & Competencies:
Administrative & Organizational Skills:

• Excellent record-keeping, documentation, and data-entry accuracy.
• Strong organizational and time-management abilities.
• Ability to multitask, prioritize, and follow through consistently.
• Strong communication skills for coordinating with internal and external stakeholders.

Technical / Computer Skills:

• Advanced use of Microsoft Office Suite (Excel, Word, Outlook).
• Ability to create and maintain spreadsheets, logs, trackers, and databases.
• Knowledge of digital filing and document management systems.

Compensation
Net Salary: N300,000 monthly.

Application Closing Date
10th May, 2026.

How to Apply
Interested and qualified candidates should send their CV and Cover Letter to: career@coollink.ng using "Administrative Officer (Fleet Support)" as the subject of the email.