Kaltani is one of West Africa's most ambitious waste-to-value platforms, delivering large-scale recycling, landfill management, and circular economy solutions across Nigeria under long term state concessions. Backed by a culture of innovation, data-driven decision-making, andan unwavering commitment to environmental impact, Kaltani is scaling rapidly across multiplestates. As the CEO's strategic partner, the Chief of Staff will be central to orchestrating thisgrowth translating executive vision into disciplined institutional action.
We are recruiting to fill the position below:
Job Title: Executive Assistant (EA)
Location: Lekki Phase 1, Lagos
Employment Type: Full-time
Job Description
- The Executive Assistant (EA) provides high-level administrative, strategic, and operational support to the CEO, ensuring the efficient management of executive priorities, decision-making processes, and organizational coordination.
- This role is business-focused, requiring strong analytical thinking, stakeholder management, and the ability to provide support at a leadership level.
Key Responsibilities
Executive Support & Calendar Management:
- Manage and optimize the CEO’s calendar, ensuring alignment with strategic priorities
- Coordinate complex scheduling across multiple stakeholders, time zones, and functions
- Prepare daily, weekly, and monthly itineraries, briefing notes, and meeting agendas
- Coordinate meetings, prepare agendas, and develop briefing materials
- Draft, review, and manage executive communications (emails, reports, memos)
- Track deliverables, deadlines, and follow-ups across key initiatives for the CEO.
- Anticipate needs and proactively resolve scheduling conflicts.
Strategic Support & Project Monitoring Support:
- Conduct in-depth research, data analysis and prepare decision-support reports
- Assist in translating strategy into actionable plans by creating metrics dashboard for the CEO
- Support execution of key strategic initiatives and special projects
- Track deliverables, deadlines, and follow-ups across leadership teams
- Prepare reports, dashboards, and presentations for executive decision-making.
Communication & Stakeholder Management:
- Serve as a primary liaison between the Executive and internal/external stakeholders
- Draft high-level correspondence, speeches, memos, and reports
- Manage confidential communications with discretion and professionalism
- Build and maintain strong relationships with partners, clients, and board members
- Prepare executive and board meeting materials for the CEO
- Ensure timely distribution of reports and documents
- Take minutes and track action points
- Support in preparing compliance documentation for the CEO
Travel & Executive Logistics:
- Plan and manage local and international business travel arrangements
- Prepare detailed travel itineraries, briefing packs, and expense reports
- Ensure seamless execution of travel logistics and contingencies
- Coordinate business travel arrangemnets for the CEO (flights, accommodations,itineraries)
- Plan and coordinate all business and social interactions of the CEO during the trip.
Office & Operational Efficiency:
- Streamline administrative processes to improve efficiency within the CEO’s office
- Manage executive office operations, including filing systems and documentation
- Implement tools and systems for improved workflow and productivity
- Support budget tracking and expense management for the executive office.
Qualification and Experience
- Bachelor’s Degree in Business Administration, Management, or related field with 3–5+ years experience supporting C-suite executives
- Experience in a fast-paced or structured corporate environment
- Strong proficiency in Microsoft Office and collaboration tools
- Advanced use of AI for work.
Key Competencies:
- Strategic thinking and business acumen
- Excellent organizational and project management skills
- Strong communication skills (written and verbal)
- High level of professionalism and discretion
- Ability to manage multiple high-priority tasks under pressure
- Strong analytical and problem-solving skills
- Proficiency in Microsoft Office Suite and productivity tools (e.g., Google Workspace, Notion, Slack, etc.)
Salary
N5,000,000 - N6,000,000 / Annum.
Application Closing Date
30th May, 2026.
https://www.hotnigerianjobs.com/hotjobs/891875/executive-assistant-ea-at-kaltani.html