Executive Assistant To The Executive Director at Stella Maris School Abuja

Stella Maris School Abuja - Founded in 1996, Stella Maris began as a small community school dedicated to nurturing children through faith and discipline. Over the years, our vision expanded -transforming into a network of campuses that now welcome students from across Nigeria and around the world. Our journey is marked by resilience, innovation, and the pursuit of excellence.

We are recruiting to fill the position below:

Job Title: Executive Assistant To The Executive Director

Location: Abuja (FCT)
Employment Type: Full-time

Job Summary

• As an Executive Assistant (EA) to an Executive Director you will provide high-level administrative, operational, and strategic support to ensure the Director's office operates efficiently.
• Key responsibilities include complex calendar management, gatekeeping, acting as a liaison with stakeholders, preparing reports, and handling confidential information.

Key Responsibilities

• Calendar & Travel Management: Proactively managing the Director's calendar, prioritizing appointments, and coordinating complex travel itineraries.
• Communications & Stakeholder Liaison: Screening calls and emails, managing correspondence, and acting as the first point of contact for internal staff and external partners.
• Meeting Coordination: Organizing board and management meetings, preparing agendas, taking minutes, and tracking action items.
• Document Preparation: Drafting reports, presentations, and documents for, and on behalf of, the Executive Director.
• Strategic & Operational Support: Researching information, following up on deliverables across departments, and assisting with project management.

Required Qualifications & Skills

• Education: A Bachelor’s degree in Business Administration, Management, or a related field is often required.
• Experience: Generally 3–5 years of experience in administrative or supporting roles.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and sometimes project management tools (e.g., Trello, Asana).
• Soft Skills: High level of discretion, professional judgment, strong organizational capabilities, and excellent communication skills.

Core Competencies:

• Discretion: Ability to handle sensitive and confidential information with care.
• Proactivity: Anticipating the needs of the Executive Director before they arise.
• Prioritization: Ability to manage competing demands and tight deadlines.

Application Closing Date
27th May, 2026.

How to Apply
Interested and qualified candidates should send their CV in PDF or MS Word format to: hr@smsabuja.sch.ng using the Job Title as the subject of the mail.