Executive Assistant at a Courier, Logistics, Transport, and Management Company - BridgeHedge Limited

BridgeHedge Limited - Our client, a reputable institute in the courier, logistics, transport, and management sector, is recruiting to fill the position below:

Job Title: Executive Assistant

Location: Ogudu, Lagos
Employment Type: Full-time
Work Structure: Hybrid
Industry: Courier, Logistics, Transport & Management Institute

Description

• We are looking for a highly organised, intelligent, proactive, and results-driven individual who can provide strong executive support, coordinate multiple activities, support project execution, and contribute to business growth through excellent communication, sales, marketing, and writing skills.
• This is a dynamic role for someone who can work closely with management, manage responsibilities across different departments, follow up on tasks, and ensure smooth day-to-day operations.

Key Responsibilities
Executive Support & Administration:

• Provide high-level administrative and executive support to management.
• Manage schedules, meetings, calendars, appointments, reminders, and follow-ups.
• Prepare meeting agendas, take minutes, track action points, and ensure tasks are completed.
• Draft professional emails, letters, memos, reports, proposals, and presentations.
• Maintain proper filing, documentation, and records for management and the institute.
• Handle confidential information with professionalism and discretion.
• Represent management professionally in communication with staff, members, partners, clients, and external stakeholders.

Project Management & Multi-Coordination:

• Support the planning, coordination, execution, and monitoring of projects, trainings, programmes, events, and institutional activities.
• Track timelines, deliverables, responsibilities, and deadlines across different units.
• Coordinate between management, staff, consultants, vendors, facilitators, members, and partners.
• Ensure assigned projects are properly followed through from start to completion.
• Prepare progress updates, reports, and task trackers for management.
• Identify delays, gaps, or issues early and escalate appropriately.

Sales, Marketing & Business Development Support:

• Support membership growth, programme enrolment, training registrations, sponsorships, partnerships, and institutional outreach.
• Assist with client/member follow-ups, lead generation, and relationship management.
• Support marketing campaigns, promotional materials, event publicity, and social media coordination.
• Help prepare proposals, partnership letters, sponsorship documents, and marketing communication.
• Maintain databases for prospects, members, partners, sponsors, and stakeholders.
• Conduct basic market research and competitor analysis within the logistics, courier, transport, education, and professional development sectors.

Writing, Communication & Documentation:

• Draft clear, professional, and persuasive content for emails, reports, proposals, captions, speeches, letters, newsletters, and official communication.
• Proofread documents and ensure accuracy, clarity, tone, and professionalism before submission.
• Prepare executive briefs, meeting summaries, programme reports, and communication materials.
• Communicate instructions, updates, and feedback clearly across teams and stakeholders.
• Ensure all written materials reflect the professionalism and credibility of the institute.

Operations & Institutional Support:

• Assist in coordinating trainings, seminars, conferences, investitures, meetings, and other institutional programmes.
• Support registration, attendance tracking, participant communication, and event logistics.
• Follow up with members, students, facilitators, partners, sponsors, and vendors where necessary.
• Support internal operations across administration, marketing, membership, training, events, and project coordination.
• Ensure tasks are executed promptly and nothing important is left unattended.

Requirements
The ideal candidate should have:

• A Bachelor’s Degree or equivalent qualification in Business Administration, Management, Mass Communication, Marketing, Logistics, Transport Management, or any related field.
• Previous experience as an Executive Assistant, Administrative Officer, Project Coordinator, Business Development Assistant, Programme Officer, or similar role.
• Strong project management and coordination skills.
• Excellent writing, proofreading, and professional communication skills.
• Good understanding of sales, marketing, business development, and client/member relationship management.
• Ability to multitask, organise work effectively, and manage several responsibilities at once.
• Strong follow-up skills and ability to meet deadlines.
• Good knowledge of Microsoft Office, Google Workspace, and basic digital tools.
• High level of professionalism, confidentiality, emotional intelligence, and attention to detail.
• Ability to work independently with minimal supervision.
• Interest or experience in courier, logistics, transport, education, professional training, or institute-based work will be an added advantage.
• Proximity to Ogudu, Lagos, will be an added advantage.

Core Skills Required:

• Executive assistance
• Project management
• Sales and marketing support
• Business writing
• Professional email writing
• Report and proposal writing
• Multi-coordination
• Stakeholder management
• Client/member relationship management
• Event and programme coordination
• Research and documentation
• Strong follow-up and accountability
• Time management
• Confidentiality and professionalism.

Who We Are Looking For:

• We are looking for someone who is smart, organised, confident, and dependable.
• The right candidate must be able to work closely with management, coordinate multiple responsibilities, write professionally, support sales and marketing activities, and ensure projects are properly executed.
• This role is ideal for someone who can think ahead, communicate clearly, take initiative, follow up consistently, and support the growth of a professional institute in the courier, logistics, transport, and management sector.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should send their CV and a brief cover letter  to: careers@bridgehedge.org using "a brief cover letter " as the subject of the mail. 

Note: Only shortlisted candidates will be contacted.