Accountant and Administrator at Prophs Excellence Services

Prophs Excellence Services is a registered Nigerian business involved in general merchandise, product sales, and service support. We focus on delivering reliable products, excellent customer service, and practical business solutions that meet everyday customer needs. Our team values professionalism, integrity, accountability, and growth, and we are committed to building a strong work environment where talented people can contribute and develop.

We are recruiting to fill the position below:

Job Title: Accountant and Administrator

Location: Kaduna 
Employment Type: Full-time

Role Summary

• The Accountant and Administrator will be responsible for managing the company’s financial records, daily accounting activities, administrative operations, documentation, and office support functions.
• The role requires a detail-oriented, trustworthy, and organized professional who can handle finance duties while also ensuring smooth day-to-day office administration.
• The ideal candidate must be able to maintain accurate financial records, support compliance, manage office documentation, coordinate vendors, and provide administrative support to management and staff.

Key Responsibilities
Accounting and Finance:

• Prepare and maintain accurate financial records, ledgers, invoices, receipts, and payment documentation.
• Record daily financial transactions and ensure proper filing of all finance documents.
• Prepare monthly income and expenditure reports for management review.
• Manage petty cash, bank transactions, reconciliations, and payment schedules.
• Process vendor payments, staff reimbursements, and customer/client invoices.
• Track receivables and follow up on outstanding payments.
• Support payroll preparation, statutory deductions, and basic tax documentation.
• Ensure compliance with internal financial policies and relevant regulatory requirements.
• Assist with budgeting, cost tracking, and financial planning.
• Liaise with banks, auditors, tax consultants, vendors, and other relevant parties when required.

Administration and Office Support:

• Manage daily office operations and ensure the office environment is organized and functional.
• Maintain proper filing systems for company documents, contracts, staff records, invoices, and correspondence.
• Handle procurement of office supplies, equipment, and service providers.
• Coordinate meetings, appointments, travel arrangements, and internal communications.
• Support HR administrative tasks such as attendance records, staff documentation, onboarding support, and leave tracking.
• Manage incoming and outgoing correspondence, emails, calls, and official communication.
• Ensure office assets, utilities, subscriptions, and vendor relationships are properly managed.
• Support management with reports, presentations, schedules, and general administrative duties.

Key Performance Indicators

• Accuracy and timeliness of financial records and reports.
• Proper management of petty cash and reconciliations.
• Timely processing of invoices, payments, and receipts.
• Effective organization of office documents and records.
• Smooth day-to-day office administration.
• Compliance with company finance and administrative procedures.
• Timely support to management and staff.

Key Requirements

• Bachelor’s degree or HND in Accounting, Finance, Business Administration, or a related field.
• 2–4 years’ experience in accounting, finance, administration, or office management.
• Good knowledge of bookkeeping, financial reporting, invoicing, and reconciliation.
• Proficiency in Microsoft Excel, Word, and basic accounting software.
• Knowledge of tax, payroll, and statutory remittance processes is an added advantage.
• Strong organizational, communication, and documentation skills.
• High level of integrity, confidentiality, and attention to detail.
• Ability to multitask and work with minimal supervision.
• Must be resident in Kaduna or willing to relocate.

Core Competencies:

• Financial accuracy and attention to detail.
• Strong record-keeping and documentation skills.
• Office administration and coordination.
• Integrity and confidentiality.
• Time management and multitasking.
• Vendor and stakeholder management.
• Problem-solving and initiative.
• Good written and verbal communication.

Compensation
Competitive salary (N100,000 - N120,000 monthly) based on experience, with applicable benefits.

Application Closing Date
30th June, 2026.

How to Apply
Interested and qualified candidates should send their Resume to: prophsexcellence@gmail.com using the Job Title and location as the subject of the email.