Executive Assistant (Engineering / Industrial Automation / Controls) at First Excelsia Professional Services Limited

FirstExcelsia is a firm of highly versatile and renowned Human Resources, Organisational Development and Management consultants with operations across several states in Nigeria. We have an in-depth understanding of the Nigerian business terrain and we are very passionate about partnering with indigenous organisations to develop glocalised HR solutions, processes and structures required to develop and effectively drive our clients' corporate strategies. The firm commenced operations in 2016 and currently has a team of consultants that have successfully managed numerous Organisational Development, Human Resources and Management Consulting projects in varying leadership capacities across all sectors of the Nigerian Economy.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Ilupeju, Lagos
Employment Type: Full-time
Industry: Engineering / Industrial Automation / Controls

Job Summary

• Are you a highly organized, proactive, and discreet professional with a passion for supporting senior leadership?
• We are seeking an experienced Executive Assistant to provide high-level administrative and operational support to the Managing Director, ensuring seamless coordination of activities, effective communication, and efficient management of priorities.

Key Responsibilities

• Manage the Managing Director’s calendar, schedule meetings, coordinate appointments, and resolve scheduling conflicts.
• Screen, prioritize, and respond to emails, calls, and correspondence on behalf of the Managing Director.
• Draft, proofread, and prepare reports, presentations, letters, and other business documents.
• Coordinate meetings, including agenda preparation, minute-taking, and action tracking.
• Arrange domestic and international travel, accommodation, visa applications, and travel itineraries.
• Serve as a key point of contact between the Managing Director and internal/external stakeholders.
• Track projects, deadlines, and key deliverables, ensuring timely follow-up and execution.
• Manage confidential records, files, documents, and expense reports with accuracy and discretion.
• Coordinate logistics for company events, executive visits, and stakeholder engagements.
• Handle sensitive commercial, financial, and personnel information with the highest level of confidentiality.
• Support additional administrative and executive functions as assigned by the Managing Director.

Requirements

• Bachelor's Degree or HND in any relevant discipline.
• Minimum of 3 years' experience in an Executive Assistant, Personal Assistant, or similar role.
• Strong organizational, communication, and stakeholder management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Ability to maintain confidentiality, manage multiple priorities, and work independently.

Application Closing Date
15th June, 2026.

Method of Application
Interested and qualified candidates should submit their CV and cover letter to talentsearch@firstexcelsia.com using “Executive Assistant to the MD ” as the subject of the email.