Administrative Executive - Male at Zandas Beauty and Fragrance International Limited (KAPLAN)

Zandas Beauty and Fragrance International Limited (KAPLAN) is a family-owned and operated entity. We are one of the oldest and most dependable fragrance companies in Nigeria. Operational since 1986, we represent global luxury brands and create a secure and transparent footprint for such brands in the Nigerian market. We carry a wide range of luxury fragrances and are strategic partners for brand leaders such as Chanel, Puig, L’Oreal Luxe, Coty Prestige, Estee Lauder, P&G, and niche brands such as Tom Ford, Bond no.9, and Amouge. With over 100 brands, we hold adequate inventory at all times to cater to sudden surges in demand, typically during traditional gifting seasons such as Christmas, Valentine’s Day, Mother’s Day, Father’s Day, etc. With the combination of our organized manner of trading, reputation, and experienced direction from the top management, Beauty & Fragrance has all the components necessary for fulfilling your needs in a timely and effective manner.

We are recruiting to fill the position below:

Job Title: Administrative Executive - Male

Location: Lagos
Employment Type: Full-time

Role Summary

• The Facility Administrative Executive will provide administrative and operational support to the Operations Manager while serving as a key liaison between tenants, vendors, contractors, service providers, and management.
• The role requires exceptional organizational skills, responsiveness, professionalism, and the ability to manage multiple priorities within a fast-paced commercial environment.

Key Responsibilities
Administrative Support:

• Provide direct administrative support to the Operations Manager.
• Maintain operational records, reports, logs, and documentation.
• Draft correspondence, notices, reports, and meeting minutes.
• Manage filing systems and ensure proper record retention.

Tenant Administration:

• Coordinate communication between tenants and facility management.
• Track and follow up on tenant requests, complaints, and service issues.
• Maintain tenant records and contact databases.
• Assist with tenant onboarding and compliance documentation.

Vendor & Contractor Coordination:

• Coordinate vendor appointments and contractor visits.
• Maintain vendor records and service schedules.
• Monitor submission of required documentation and compliance records.
• Support contract administration processes.

Facility Operations Support:

• Assist in coordinating maintenance activities and inspections.
• Track work orders and service requests.
• Monitor completion of assigned operational tasks.
• Support incident reporting and issue resolution processes.

Reporting & Documentation:

• Prepare daily, weekly, and monthly operational reports.
• Maintain accurate records of facility activities.
• Compile data for management reviews and presentations.
• Track operational KPIs and service delivery metrics.

Procurement & Inventory Support:

• Track office and facility consumables.
• Coordinate purchase requests and approvals.
• Maintain inventory records.
• Support asset management activities.

Stakeholder Engagement:

• Receive visitors, tenants, contractors, and service providers professionally.
• Coordinate meetings and appointments.
• Support communication between various stakeholders.

Requirements
Education:

• Bachelor’s Degree or HND in Business Administration, Public Administration, Estate Management, Office Management, Facility Management, or related disciplines.

Experience:

• Minimum of 5 years relevant administrative experience.
• Experience within facility management, property management, commercial real estate, retail operations, hospitality, or similar environments will be an added advantage.

Competencies:

• Strong administrative and organizational skills.
• Excellent written andverbal communication.
• Strong documentation and record management skills.
• Ability to multitask effectively.
• High attention to detail and accuracy.
• Strong interpersonal and stakeholder management skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Ability to prepare reports and maintain databases.
• Strong follow-up and coordination abilities.

Remuneration & Benefits

• N250,000 Gross Monthly.

Additional Benefits:

• Health Insurance (HMO)
• 13th Month Allowance
• Annual Leave Bonus (after completing one full year of service)
• Annual Salary Review (subject to completing one full year of active service and successfully passing at least three performance management cycles)
• Interest-Free Staff Loans (Terms & Conditions Apply)
• End-of-Year Fragrance Gift
• Official Vehicle and Driver Available for Approved Work-Related Errands
• Call Allowance
• Data Allowance.

Application Closing Date
15th June, 2026.

How to Apply
Interested and qualified candidates should forward their CV and application to:
recruitment@beautyandfragrance.net using the job title as the subject of the email.

Note

• Only qualified candidates who meet the stated requirements will be contacted.
• For enquries, send a WhatsApp message to: 07074866676.