Facility Officer at Sage-Grey Finance Limited

Sage Grey Finance Limited (“Sage Grey Finance” or “the Company”) is a finance services company incorporated in Nigeria. We are licensed and regulated by the Central Bank of Nigeria (CBN) and are integrated into the Nigerian Interbank Settlement System (NIBSS). We are members of the Finance Houses Association of Nigeria (FHAN). We offer Lending Services (Project Finance, Asset Finance, Corporate finance, Consumer Loan, etc.), Fund Management Services, Advisory Services, and other services as authorized by the Central Bank of Nigeria.

We are recruiting to fill the position below:

Job Title: Facility Officer

Location: Victoria Island, Lagos
Employment Type: Full-time

Role Summary

• The Facility Officer is responsible for ensuring the operational efficiency, safety, and maintenance of all physical assets and workplace environments for Sage Grey Finance Limited.
• This role is accountable for the day-to-day management of office facilities, vendor relationships, health and safety compliance, and the coordination of administrative support services that underpin a productive and professional working environment.
• The role focuses on proactive facility management, risk-controlled execution, compliance adherence, and service reliability across internal teams and external service providers.
• The role goes beyond routine maintenance and requires the ability to anticipate operational needs, coordinate seamlessly with administrative and IT teams, and position Sage Grey Finance Limited as a safe, organized, and professionally managed organization in every physical interaction.
• The ideal candidate will have prior exposure to facilities management, office administration, or property management environments, with a strong understanding of health and safety regulations, vendor management, and an established ability to manage multiple, time-critical facility tasks accurately to enhance the company's operational credibility and employee well-being.

Key Responsibilities
The Facility Officer shall be responsible for, but not limited to, the following:
Facility Maintenance & Operations:

• Oversee the day-to-day maintenance and upkeep of all office premises, including utilities, furniture, fixtures, and equipment.
• Conduct regular inspections of the facility to identify and address repair needs (e.g., plumbing, electrical, HVAC, and structural issues).
• Coordinate and supervise all preventive and corrective maintenance activities, ensuring minimal disruption to business operations.
• Serve as the primary point of contact for facility-related emergencies, such as power outages, water leaks, or security breaches, and implement rapid response protocol

Vendor & Contract Management:

• Manage relationships with external vendors and service providers, including cleaning services, security companies, landscapers, waste management, and office equipment suppliers.
• Solicit and evaluate quotations, negotiate service contracts, and monitor vendor performance against agreed service level agreements (SLAs).
• Process and track invoices related to facility services, ensuring timely payment and adherence to budget.
• Maintain an up-to-date register of all facility-related contracts, insurance policies, and maintenance warranties.

Health, Safety & Compliance:

• Ensure the workplace complies with all relevant health, safety, and environmental regulations.
• Develop, implement, and maintain emergency response plans, including fire drills, first-aid procedures, and evacuation protocols.
• Maintain and regularly inspect safety equipment, including fire extinguishers, smoke detectors, and first-aid kits.
• Conduct risk assessments and report any identified hazards or non-compliance to management, recommending corrective measures.

Space & Asset Management:

• Manage the allocation and utilization of office space to optimize efficiency and accommodate organizational growth.
• Oversee the procurement, tagging, inventory, and disposal of office assets, including furniture, IT equipment (in coordination with IT), and consumables.
• Maintain an accurate inventory of all physical assets and coordinate annual stock takes.

Administrative Support & Reporting:

• Provide administrative support for office-related events, meetings, and visitor coordination.
• Prepare and present regular reports on facility performance, maintenance activities, costs incurred, and pending action items.
• Act as the central point for all employee queries related to facility services (e.g., parking, access cards, workstation setup, and ergonomic assessments).
• Document and report any operational gaps or recurring issues to support continuous improvement

Qualifications and Experience

• A minimum of a bachelor's degree in Business Administration, Facilities Management, Engineering, Estate Management, or related disciplines.
• Minimum of 2-4 years relevant experience in facilities management, office administration, property management, or operations roles within a corporate environment.
• Demonstrated experience in managing facility budgets, vendor negotiations, and contract administration.
• Familiarity with health and safety regulations, fire safety procedures, and building code compliance.
• Proficiency in Microsoft Excel (budget tracking, inventory management) and facility management software/tools.

Required Skills & Competencies:
The successful candidate should demonstrate:

• High attention to detail and a proactive approach to problem-solving.
• Strong organizational and project management skills to handle multiple tasks and priorities.
• Excellent communication and interpersonal skills for liaising with vendors, employees, and management.
• Strong operational discipline and ability to follow documented workflows and procedures.
• Basic financial acumen for budget monitoring and cost control.
• Integrity and confidentiality regarding sensitive office information and security protocols.
• Team-oriented mindset with willingness to support colleagues during peak periods.
• Self-motivation and ability to work independently on routine and emergency tasks.
• Commitment to continuous learning of new facility technologies and regulatory updates.

Application Closing Date
4th July, 2026.

Method of Application
Interested and qualified candidates should send their CV to: careers@sage-grey.com using "Facility Officer" as the subject of the mail.