Document Control Specialist at Prime Atlantic Limited

Prime Atlantic Limited is a wholly Nigerian – owned company established in 2003 with the vision to be the preferred services and solutions company in Sub – Saharan Africa. As a full oil servicing company, we pride ourselves on offering the most comprehensive bouquet of solutions while subjecting our processes to the most stringent global standards providing services and solutions to the Oil & Gas industry.

We are recruiting to fill the position below:

Job Title: Document Control Specialist

Location: Victoria Island, Lagos
Employment Type: Full-time

Job Summary

• Responsible for overseeing the creation, organization, storage, retrieval, and security of company documents, ensuring compliance with regulatory standards and internal policies.
• The role involves implementing efficient document management systems, maintaining version control, and facilitating seamless access to critical records while safeguarding confidentiality and data integrity.

Job Details

• Design, implement, and manage Group document repositories (including SharePoint), ensuring structured storage, version control, and controlled access.
• Maintain consistent document classification, metadata tagging, naming conventions, and versioning across Group and subsidiary documents.
• Coordinate document circulation for review, collaboration, approval, and controlled release.
• Serve as the primary point of contact for document control queries and workflow issues across the Group.
• Provide training and ongoing guidance to Group and subsidiary teams on document management best practices.
• Promote consistency, discipline, and accountability in document handling across the organization.
• Ensure document management practices comply with applicable regulatory, legal, and ISO standards (e.g., ISO 9001, ISO 27001).
• Implement and enforce document security controls, including permissions, access rights, and confidentiality protocols.
• Conduct periodic document audits to ensure compliance, accuracy, and data integrity.
• Support subsidiaries in maintaining compliant documentation aligned with Group governance standards.
• Develop, implement, and enforce Group document control, retention, and disposal policies.
• Automate document retention and destruction processes in line with approved schedules.
• Continuously optimize document workflows, templates, and systems based on business needs and user feedback.
• Collaborate with IT and cross-functional teams to integrate document management systems with Microsoft 365, Teams, and other enterprise tools.

Requirements

• Education Qualification: Bachelor’s Degree in Library Science, Records Management, Information Management, Business Administration, Computer Science, or a related field.
• Professional Qualification: Membership of a related professional body e.g. ISO 9001, Lead Auditor, CIRMN etc.
• Experience: 5-8 years of experience in document management, records management, or related fields in the oil & gas industry.

Benefits
HMO.

Application Closing Date
15th July, 2026.

How to Apply
Interested and qualified candidates should send their Applications to: hrpace@pacenigeria.com and copy: stakeholder.recruitment@ncdmb.gov.ng using the Job Title as the subject of the email.

Note: Only qualified candidates should apply.