Job Summary
- We are seeking a competent and experienced Admin Officer to carry out the administrative duties.
Key Responsibilities
- Office Administration
- Manage daily office operations and administrative activities.
- Maintain office filing systems, records, and documentation.
- Ensure office supplies and equipment are adequately stocked and maintained.
- Coordinate correspondence, mail, and courier services.
- Prepare reports, letters, memos, and presentations as required.
Facilities and Asset Management:
- Monitor office facilities and coordinate maintenance activities.
- Manage office assets, inventory, and equipment registers.
- Liaise with vendors, contractors, and service providers.
- Ensure office environment remains safe, clean, and functional.
Meeting and Event Coordination:
- Schedule meetings, appointments, and travel arrangements.
- Prepare meeting agendas, minutes, and action trackers.
- Coordinate workshops, conferences, and company events.
- Arrange logistics for internal and external meetings.
Records and Document Control:
- Maintain confidential personnel and organizational records.
- Ensure proper document storage, retrieval, and archiving.
- Support compliance with document management procedures.
- Maintain updated databases and administrative records.
Procurement and Vendor Management:
- Raise purchase requests and support procurement activities.
- Obtain quotations and coordinate vendor engagements.
- Track deliveries and maintain procurement records.
- Monitor service contracts and supplier performance.
Health, Safety and Compliance:
- Support implementation of workplace health and safety requirements.
- Coordinate office inspections and corrective actions.
- Ensure statutory certificates, licenses, and permits are current.
- Promote compliance with company policies and procedures.
Human Resources Support:
- Assist with onboarding and orientation of new employees.
- Maintain staff attendance and leave records.
- Support training logistics and employee engagement activities.
- Assist with administrative aspects of recruitment processes.
Qualifications and Experience
- Bachelor’s degree or Higher National Diploma in Business Administration, Public Administration, Management, or a related field.
- 2 – 4 years’ experience in administration or office management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong administrative and organizational skills.