Documentation Officer at Suminter Nigeria Limited

Suminter is the producer of 100% certified-organic, all natural, non-GMO organic products. We work with over 1,00,000 farmers to deliver the highest quality food, fibers and other organic products.

We are recruiting to fill the position below:

Job Title: Documentation Officer

Location: Aseese, Ogun
Employment Type: Full-time

Job Summary

• We are seeking a highly organized and detail-oriented Documentation Officer to support our Sustainability and Certification Department.
• The successful candidate will be responsible for maintaining, organizing, monitoring, and updating all documentation related to sustainability initiatives, certification programs, compliance requirements, audits, and regulatory reporting.
• The role requires strong analytical skills, excellent document management capabilities, and proficiency in data analysis and reporting tools.

Key Responsibilities

• Maintain, organize, and manage all sustainability and certification-related documentation, records, and databases.
• Ensure that all documents comply with internal policies, regulatory requirements, and certification standards.
• Support the preparation, coordination, and management of sustainability audits, inspections, and certification assessments.
• Maintain accurate records of sustainability programs, certifications, compliance activities, and corrective action plans.
• Prepare periodic reports, dashboards, and presentations related to sustainability performance and certification status.
• Collect, analyze, and validate data required for sustainability reporting and certification processes.
• Develop and maintain document control systems to ensure proper filing, retrieval, and version control of records.
• Coordinate with internal departments and external stakeholders on documentation requirements and compliance matters.
• Monitor certification renewal schedules and ensure timely submission of required documentation.
• Support the implementation and continuous improvement of sustainability management systems and documentation processes.
• Generate reports and business intelligence dashboards using Microsoft Excel and Power BI.
• Assist in preparing management reports and presentations for internal and external stakeholders.
• Ensure confidentiality, accuracy, and integrity of all documentation and records.

Requirements and Qualifications

• Bachelor's Degree in Environmental Science, Sustainability Management, Business Administration, Engineering, Statistics, or a related field.
• 3–5 years of relevant experience in documentation management, sustainability, compliance, or certification administration.
• Experience working with sustainability standards, certification processes, and compliance documentation will be an added advantage.
• Strong proficiency in Microsoft Excel, including advanced functions, data analysis, and reporting.
• Proficiency in Microsoft Power BI for dashboard development, data visualization, and reporting.
• Experience with document management systems and database administration.
• Excellent organizational, analytical, and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks, maintain accuracy, and meet deadlines.
• High level of integrity, attention to detail, and professionalism.

Preferred Certifications
The following certifications will be considered an added advantage:

• ISO Management Systems awareness or implementation training
• Sustainability or ESG-related certifications
• Document Control or Records Management certification.

Salary
N200,000 per month.

Application Closing Date
19th July. 2026. 

How to Apply
Interested and qualified candidates should their Applications to: Careeronsite@proton.me using the Job Title as the subject of the email.