Executive Assistant at Marvel Advisory

Marvel Advisory is a recruitment agency that was founded in 2018 by a team of Human Resources and Business Consultants with the aim of transforming the workforce by inspiring productivity, effectiveness, value driven and innovative teams across businesses in Africa.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Lagos
Employment Type: Full-time

Job Description

• We are looking for a highly organized, proactive, and business-minded Executive Assistant to support the Managing Director in driving operational excellence and strategic execution.
• This role requires someone who can effectively manage executive priorities, coordinate cross-functional activities, monitor key business initiatives, and ensure timely follow-through on critical action items.
• The ideal candidate is resourceful, detail-oriented, and thrives in a fast-paced environment where confidentiality, professionalism, and accountability are essential.

Key Responsibilities
Executive Support:

• Manage the Managing Director's calendar, appointments, travel, and daily schedule.
• Screen and prioritize emails, calls, and other communications.
• Prepare briefing materials and ensure the MD is well-prepared for meetings and engagements.

Project & Action Tracking:

• Monitor strategic projects and action items assigned by the Managing Director.
• Follow up with internal teams to ensure timely completion of assigned tasks.
• Track deadlines, identify bottlenecks, and escalate issues where necessary.
• Provide regular progress reports on key initiatives.

Meetings & Communication:

• Coordinate executive meetings with internal and external stakeholders.
• Prepare agendas, presentations, and meeting materials.
• Take accurate meeting minutes and monitor implementation of agreed action points.
• Serve as a communication link between the Managing Director and various departments.

Reporting & Business Support:

• Prepare executive reports, dashboards, presentations, and business updates.
• Consolidate departmental reports for management review.
• Monitor business performance indicators and provide actionable insights where necessary.

Business Development Coordination.

• Track quotations, tenders, proposals, and other business opportunities.
• Coordinate documentation required for submissions.
• Monitor deadlines and provide regular updates on the status of business opportunities.

Document & Records Management:

• Draft business correspondence, reports, and executive communications.
• Maintain confidential records, contracts, and important company documents.
• Ensure proper filing and retrieval of executive information.

Requirements

• Bachelor's Degree in Business Administration, Project Management, Engineering, or a related field.
• Minimum of 4 years' experience supporting senior executives in an Executive Assistant, Executive Coordinator, or similar role.
• Experience in engineering, construction, technology, facilities management, or related industries is an advantage.
• Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, and Outlook).
• Excellent written and verbal communication skills.
• Strong organizational, analytical, and problem-solving abilities.
• Ability to manage multiple priorities while maintaining exceptional attention to detail.
• High level of integrity, professionalism, and discretion.

Skills:

• Executive administration.
• Project coordination.
• Business reporting.
• Stakeholder management.
• Time management.
• Analytical thinking.
• Presentation development.
• Communication skills.
• Confidentiality and professionalism.

Application Closing Date
4th August, 2026.

How to Apply
Interested and qualified candidates should send their CV to: marvelrecruitment7@gmail.com using the Job Title as the subject of the email.